Executive Assistant

Executive & Personal Assistant to CEO – Prestigious Real Estate FirmA premier real estate development firm is seeking a highly capable Executive & Personal Assistant to serve as the right hand to the CEO. This is a critical, high-exposure role for a proactive, detail-oriented, and solutions-driven professional who can seamlessly manage both executive and personal responsibilities. You will serve as a true gatekeeper and strategic partner, interfacing with high-profile stakeholders including board members, lobbyists, and community leaders. The ideal candidate thrives in a fast-paced environment, takes initiative, and operates with discretion and excellence.Key **Act as a strategic and administrative partner to the CEO, managing both professional and personal matters with utmost confidentiality.Manage a high-volume, ever-changing Outlook calendar, coordinating complex meetings, appointments, and conference calls across multiple time zones.Screen and prioritize incoming calls, emails, and requests.Draft, edit, and proofread business correspondence, including emails, memos, and letters.Maintain and update CRM with key contacts, relationships, and meeting activity.Interface with high-level stakeholders including board members, lobbyists, marketing teams, and event coordinators.Coordinate all aspects of travel arrangements, expense reports, and reconciliations.Manage corporate and personal charitable commitments, special events, and board-related responsibilities.Track critical dates related to both business and family obligations.Obtain permits and handle sensitive documentation requiring CEO’s signature.Perform ad hoc business and personal tasks to ensure smooth day-to-day operations.**Bachelor’s degree required.3–5+ years of C-level executive support experience, preferably in commercial real estate, legal, finance, or a similarly fast-paced industry.Proficient in Microsoft Office Suite (Outlook, Word, Excel).Strong writing, proofreading, and communication skills.Professional demeanor with excellent interpersonal and relationship-building skills.Meticulous attention to detail and highly organized.Proven ability to multitask, prioritize, and maintain composure under pressure.Self-starter with sound judgment and a high level of discretion.

Created: 2025-07-04