Receptionist- Ithaca, NY

Your RoleAnswering all incoming phone calls and direct calls to staff members.Greet clients, vendors and visitors and keep visitor log.Submittals:Responsible for updating submittal logs, processing submittals electronically through email or online software on assigned projects.Electronic filing of processed submittals on assigned projects.Coordinate/Setup Vendor Luncheons.Create and process weekly Submittal Hot Sheet and RFI Hot Sheet.Open mail and packages daily and date stamp.Scanning incoming/outgoing project related mail as needed.Scanning of documents and large format drawings as needed.Type envelopes and labels for outgoing mail.Maintain Label Maker database and process postage for outgoing mail.Maintain schedules for conference rooms and coordinate the correction of conflicts.Distribution of incoming faxes.Maintains stamps, cameras, GPS and laser range meters for office/employee use.Conduct activities in line with internal procedures, legislation, and industry standards.Pursue continuous professional development and maintain a high degree of discipline knowledge and awareness.Work in a safe manner at all times and report all health and safety incidents and concerns.Additional duties as required. QualificationsHigh School diploma or equivalent experience.Experience as a Receptionist, Front Office Representative, or similar role preferred but not required.Excellent communication and interpersonal skills.A working knowledge of office machines and equipment.Proficiency in Microsoft Office programs.Ability to work effectively in a fast-paced environment.Desired Skills and ExperienceYour Role Answering all incoming phone calls and direct calls to staff members.Greet clients, vendors and visitors and keep visitor log.Submittals:Responsible for updating submittal logs, processing submittals electronically through email or online software on assigned projects. Electronic filing of processed submittals on assigned projects.Coordinate/Setup Vendor Luncheons.Create and process weekly Submittal Hot Sheet and RFI Hot Sheet.Open mail and packages daily and date stamp.Scanning incoming/outgoing project related mail as needed.Scanning of documents and large format drawings as needed.Type envelopes and labels for outgoing mail.Maintain Label Maker database and process postage for outgoing mail.Maintain schedules for conference rooms and coordinate the correction of conflicts.Distribution of incoming faxes.Maintains stamps, cameras, GPS and laser range meters for office/employee use.Conduct activities in line with internal procedures, legislation, and industry standards. Pursue continuous professional development and maintain a high degree of discipline knowledge and awareness. Work in a safe manner at all times and report all health and safety incidents and concerns. Additional duties as required. QualificationsHigh School diploma or equivalent experience.Experience as a Receptionist, Front Office Representative, or similar role preferred but not required.Excellent communication and interpersonal skills.A working knowledge of office machines and equipment.Proficiency in Microsoft Office programs.Ability to work effectively in a fast-paced environment.

Created: 2025-07-04