AI Career Fastrack - Executive Assistant to AI ...

Location: Vienna, VA (Hybrid – 2–3 days onsite weekly)Hours: Part-Time (up to 30 hours/week)Compensation: Competitive, based on experienceIdeal Start Date: As soon as availableOverview:We are a fast-growing AI company with apatent-pending approach to solving complex problems accurately with artificial intelligence. We are seeking an ambitious and tech-savvy Executive Assistant to work directly with the CEO — a seasoned innovator leading the charge in developing, marketing, and selling sophisticated AI-driven software.Must be able to write exceptionally well, read and comprehend complex articles, and be a problem solver.This role is ideal for aMaster’s-level student in Computer Science or someone with a scientific/mathematical mind who can communicate very well and aspires to be part of the next generation of AI leadership. It combines operational support with firsthand exposure to product planning, software testing, marketing, and business development.Key Responsibilities:Provide comprehensive support to the CEO across executive, technical, and administrative tasksHelp plan and track software development initiatives and product launchesParticipate in AI planning sessions and contribute to software testing and documentationDraft, edit, and organize professional correspondence, client proposals, and strategic documentsCoordinate marketing efforts: email campaigns, conference materials, presentation decks, etc.Maintain a digital content calendar and ensure brand consistency across communication channelsSupport recruitment processes, internal HR coordination, and occasional bookkeepingOrganize and maintain the company office in Vienna, VARepresent the company at conferences, assisting with demos or sales presentationsHandle external communications with clients, partners, vendors, and employeesAssist with CEO’s personal to-dos and organization when neededProvide client and programming support as needed — including AI and software tasks if capableMinimum Qualifications:Strong understanding of executive operations and multitasking in a fast-paced environmentExcellent verbal and written communication skillsHigh proficiency in Google Workspace (Docs, Sheets, Drive, Calendar, Gmail)Demonstrated interest in artificial intelligence, innovation, or enterprise softwareWell-organized with the ability to prioritize and manage multiple streams of workAble to attend meetings and work in-person 2–3 times per week in Vienna, VAPreferred Qualifications:Enrolled in or completed a Master’s degree in Computer Science or related technical fieldFamiliarity with software development life cycle, AI technologies, or agile methodologiesExperience with professional writing, content creation, or public speakingWillingness to travel to conferences and client meetings as neededWhy Join Us?This is not a typical assistant role. You’ll be working side-by-side with a CEO leading AI breakthroughs — gaining unique visibility into strategic thinking, high-stakes decision-making, and real-world product development. The right candidate will have the opportunity to grow quickly, take on technical projects, and eventually lead in their own right.

Created: 2025-07-04