Document Control Specialist

General DescriptionThe Document Control Specialist will facilitate the receipt, retention and distribution of all drawings, documents and official correspondence between the QISG team, their clients and vendors.DutiesWith the Procore Administrator, coordinate account access to the document control system for both internal and external users and train new usersSetup Procore Submittals as outlined in contract documentsMaintain distribution list of responsible parties for various stages of document review processAssign workflow to responsible parties to review vendor documents within Procore or other document control systemsAfter review and return, expedite a response from the vendor as neededEnsure revisions of documents stay in sync between Client, QISG team and vendorFile appropriate documentation for final job books within Procore or other document control programsAdhere to internal standards, policies, and procedures.Complete special projects and other duties as assigned or requestedCoordinate document delivery to meet project schedule and working with Project team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction.Identify and escalate supplier/contract documentation clashes to Project Team and Procurement Lead.Required Experience and EducationHigh School diploma, or equivalentCompetency with Microsoft Office applications and general computer literacy3+ years of Procore experiencePreferred Experience and EducationBachelor’s Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field2 years’ experience as Document Control Specialist within the transmission/distribution spaceExperience with Procore or other Document Control softwareSkillsSelf-starter who can work independently while supporting the needs of the teamExcellent communication skills (both written and verbal)Customer service and effective time management skillsTravel Requirements***** YesPercent of ***** Up to 10%

Created: 2025-07-04