Senior Administrative Assistant

Senior Administrative Assistant Palo Alto, CA$35 - $38/hourOption 1 Staffing is proud to partner with a nationally recognized university in Palo Alto, CA, to recruit a dynamic Administrative Assistant. This is an exciting opportunity to join a prestigious institution where innovation, collaboration, and excellence are at the forefront.In this high-visibility role, you’ll work directly with esteemed faculty members, providing critical administrative support that keeps operations running smoothly. From managing executive calendars and coordinating impactful events to overseeing financial reimbursements, you’ll play an integral part in a fast-paced academic environment.Responsibilities:Perform complex calendaring for multiple faculty members with competing priorities, resolving calendar conflicts as neededCoordinating travel arrangements from flights, hotels, reservations and transportationProcess and monitor routine financial transactions, which may include researching and resolving discrepanciesEnsure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websitesProcess financial reimbursementsCoordinate events, staying within budgetManage conferences and team meetings as neededCreating expense reports, complex reports, and spreadsheetsMaintain office supplies and equipment; obtain vendor quotations, as neededAssist with capital or special equipment requests and/or vendor selection as neededPerform ad hoc tasks as requestedQualifications:Minimum 4 years of administrative experience providing direct supportBachelor’s degreeProject coordination experience is preferredExperience with Oracle and Concor is highly preferredStrong analytical skillsAcademia experience is a plus!For immediate consideration, please apply!Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.We Offer:Excellent opportunity to work for an outstanding, large, and growing company!Awesome Benefits!Excellent salary!Medical Insurance401K“Best of Staffing Award”Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.“Top Performer Award”Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.Member American Staffing Association Since 1991.

Created: 2025-07-04