Executive Assistant

Job Title: Executive Assistant to Dr. Jonathann KuoLocation: New York City (Hybrid – remote and in-person)Reports To: Dr. Jonathann Kuo, MDCompany: Extension HealthPosition Overview:Dr. Jonathann Kuo, physician entrepreneur and founder of Extension Health, is seeking a highly capable, resourceful, and proactive Executive Assistant (EA) to support his dynamic and fast-paced personal and professional life.This unique role is ideal for someone who thrives in a high-performance environment, anticipates needs before they arise, and operates with a mindset of excellence, discretion, and initiative. You will be instrumental in streamlining Dr. Kuo’s day-to-day responsibilities—ranging from calendar and travel management to supporting personal errands, social media coordination, and event planning—ultimately saving him time and maximizing efficiency across all facets of life.The core principle: preserve time, elevate impact, and simplify complexity.Key Responsibilities:1. Calendar & Scheduling ManagementCoordinate personal and professional calendars, meetings, and appointmentsAnticipate and prevent scheduling conflictsAssist with organizing business dinners, social gatherings, and internal/external events2. Administrative SupportHandle day-to-day administrative tasks: correspondence, document organization, light project coordinationInterface professionally with key stakeholders and collaborators3. Travel & LogisticsArrange complex domestic and international travelPrepare detailed itineraries and ensure all documentation (visas, tickets, accommodations) is complete and up to dateOccasionally accompany Dr. Kuo on trips to ensure seamless execution4. Personal Errands & Lifestyle ManagementGrocery shopping, dry cleaning, personal appointments, vendor coordination, etc.Liaise with household staff and external services (e.g., TaskRabbit, delivery companies, repair technicians)5. Event PlanningSupport in planning high-touch work and family events, private dinners, milestone celebrations, and health retreats6. Social Media & Digital Presence (Support Role)Collaborate with the internal social media manager to support ad hoc content capture, DMs, and community engagementOccasional content posting or scheduling on behalf of Dr. Kuo7. Miscellaneous & Special ProjectsProvide creative solutions to improve workflow and optimize efficiencyTake initiative to identify and implement time-saving systems or resourcesHandle occasional research, reservations, and bespoke concierge-style requestsQualifications:3+ years experience in an Executive Assistant, Personal Assistant, or Chief of Staff-type roleUltra-organized with exceptional attention to detail and time managementTech-savvy; comfortable with scheduling tools, content apps, and digital workflowsEmotionally intelligent, trustworthy, and discreetFlexible and adaptable to evolving prioritiesComfortable working both independently and collaborativelyPrior experience in a health, wellness, luxury lifestyle, or startup environment is a plusWorking Style & Expectations:Hybrid schedule: primarily remote, with in-person responsibilities in NYC as neededOccasional evening and weekend flexibility requiredWillingness to travel occasionally for personal or professional engagementsMust be based in or near NYC and authorized to work in the U.S.Compensation:Competitive salary commensurate with experienceOpportunity to work closely with a visionary leader in health and wellnessDynamic, mission-driven team environmentTo Apply:Please send your resume, a brief cover letter, and a portfolio or example of an event or lifestyle execution you’ve led to .

Created: 2025-07-04