Office Administration (all genders)

Office Administrator** Charlotte, NC (Hybrid – 4 days on-site, 1 day remote)Reports * Director of Operations, North AmericaAbout Us Schleich USA, Inc. is the North American subsidiary of a beloved global toy company with nearly 90 years of history and a presence in over 70 countries. We’re known for our high-quality figurines and playsets that inspire imagination and storytelling. We’re now seeking a service-minded and detail-oriented Office Administrator to support the smooth operation of our North American headquarters in Charlotte, NC.This role is ideal for someone who thrives in a fast-paced, collaborative environment and enjoys ensuring that everything runs like clockwork—from coordinating meetings and business travel to managing facilities and vendor relationships.What You’ll DoOffice & Facility Management (40%)Ensure the office remains organized, stocked, safe, and functionalLiaise with building management, external vendors, and service providersMaintain kitchen supplies, equipment inventory, and general office needsTravel & Event CoordinationCoordinate domestic and international travel (flights, hotels, transportation, visas)Manage expense reports and reimbursement trackingSupport logistics for internal events, offsites, and team gatheringsMeeting & Technical SupportSchedule meetings and manage room reservations and set-upsEnsure all conference rooms are equipped and functional (microphones, AV tech, etc.)Troubleshoot or escalate technical issues as neededCompliance & AdministrationHandle indirect purchasing and vendor documentationSupport local/state safety compliance documentation, insurance and certification trackingMaintain key administrative recordsWhat You’ll Bring3+ years of experience in office administration, operations, or a similar roleExcellent organizational and multitasking skillsStrong communication and interpersonal abilitiesProficiency with Microsoft Office Suite and comfort with virtual meeting techAbility to work proactively, independently, and with professionalismPrevious experience with vendor coordination or facility management is a plusWhy Join Schleich?We offer a competitive and employee-first benefits package, *6+ weeks of paid time off (vacation, sick leave, holidays)FREE medical, dental, and vision insurance for you and your dependents401(k) plan with company matchParental leave, life and AD&D insuranceUnlimited access to online professional developmentCasual, pet-friendly, and creative office environmentGenerous employee discounts, tuition reimbursement, and more** the opportunity to work at a purpose-driven company that has inspired generations of children and adults with high-quality, meaningful play.

Created: 2025-07-04