Receptionist

We are seeking a professional, friendly, and detail-oriented Receptionist to join our immigration law firm. As the first point of contact for clients, you will play a vital role in creating a welcoming environment and ensuring the front desk operates smoothly. You will assist with client intake, call routing, appointment scheduling, and administrative support to legal staff.Key **Greet clients and visitors with a positive and professional attitudeAnswer, screen, and direct phone calls using multi-line phone systemSchedule appointments, consultations, and follow-upsManage and organize client intake and sign-in proceduresReceive, sort, and distribute mail and deliveriesMaintain front desk and lobby cleanliness and orderSupport legal staff with copying, scanning, and filing documentsTrack office supplies and coordinate restockingAssist with case management software tasks (e.g., uploading documents, entering call logs)Confirm appointments and send reminders via phone, email, or SMSHandle confidential information with discretionMaintain accurate records of client communications and walk-insHigh school diploma or equivalent; associate’s degree preferredPrior receptionist or administrative experience (law office experience a plus)Bilingual (English and Spanish)Excellent verbal and written communication skillsProficient in Microsoft Office and Google Workspace; familiarity with legal software a plusStrong organizational and multitasking abilitiesFriendly, professional demeanor and appearanceAbility to maintain confidentiality and handle sensitive information To officially apply, please use the link below. to schedule an ******

Created: 2025-07-04