Office Manager

Job Title: Office ManagerLocation: OcalaJob Type: Contract (potentially Contract to Hire/Full Time Employee)Reports To: CEOPosition SummaryWe’re a dynamic and growing drone technology startup based near Ocala/Dunnellon in central Florida with a global mindset, focused on pioneering autonomous cargo drone solutions for the future of logistics.  We’re seeking an Office Manager to keep our fast-moving workplace organized, efficient, and energized.We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee daily operations and ensure our office runs smoothly. This role will support our team by managing administrative tasks, coordinating office resources, and fostering a productive and welcoming environment. The ideal candidate is a problem-solver who thrives in a complex, fast-paced setting and enjoys taking initiative. You’ll wear multiple hats in a dynamic startup environment, supporting leadership, fostering team culture, and keeping daily operations smooth and scalable.Key ResponsibilitiesOffice Operations and Supply Chain Support:·        Manage day-to-day administrative functions and ensure a well-organized office environment.·        Order, track, and maintain supplies, equipment, and furniture.·        Serve as the primary point of contact for supplier related issues and potential vendors.Administrative Support:·        Maintain calendars, schedule meetings, and manage conference room bookings.·        Answer and direct calls, emails, and mail correspondence as needed.·        Support executives with travel arrangements, expense reports, and logistics coordination.Human Resources Coordination·        Assist in onboarding new employees: set up desks, coordinate IT support, and provide office orientation.·        Maintain employee records, track time-off requests, and support HR functions as required.·        Promote company culture through the coordination of office events and team-building activities.Finance and Budget Management·        Track office expenses and assist with budget reporting.·        Process invoices, submit purchase orders, and manage petty cash or company credit card reconciliation.Compliance and Safety·        Ensure the office complies with health, safety, and security protocols.·        Assist in developing, maintaining and updating internal office policies and procedures.Required Qualifications·        2+ years of experience in office management, executive assistance, or administration.·        Strong organizational and multitasking skills.·        Excellent verbal and written communication abilities.·        Proficiency in Microsoft Office Suite and/or Google Workspace.·        Familiarity with office equipment and basic IT troubleshooting.Preferred Skills·        Experience in startup or fast-growth environments.·        Familiarity with HR platforms, project management tools.·        Ability to handle sensitive information with discretion and professionalism.Salary/Contract ·        The initial contract would be for 6 months with the option to extend or to transition to a full time role.·        Please indicate in your response, your preferred market based remuneration/salary expectations.Why Join Us?Dynamic, hands on and supportive team culture.Opportunities for diverse professional development and growth.Competitive remuneration package in a startup environment with potential for employee options as the role transitions to full time.Flexible work policies - working from home (1 day a week) as well as the office.

Created: 2025-07-04