Executive Personal Assistant

Executive Assistant to Brand DirectorWe’re looking for a sharp, dedicated Executive Assistant to support the Brand Director of our fast-growing fashion brand. This is a key role for someone who thrives in high-responsibility environments and finds purpose in helping others move faster, clearer, and more effectively.The right person is proactive, highly organized, and calm under pressure. You know how to keep things moving without needing to be asked twice—because you think ahead, spot gaps early, and solve problems before they slow anyone down. You enjoy being close to leadership and take pride in being the one who makes everything run smoothly—from scheduling to shoot coordination to personal support. This an unique opportunity for someone looking for stability and growth at the same time.Primary ResponsibilitiesExecutive Support– Own the Brand Director’s calendar, priorities, and daily flow– Coordinate communication, meetings, and internal/external requests– Handle confidential information with professionalism and discretionCalendar & Travel Management– Manage Google Calendars for the Brand Director and two team leads– Schedule meetings and ensure all logistics are confirmed in advance– Book and manage business and personal travel with clear itinerariesCreative & Production Coordination– Assist with logistics for photoshoots: scheduling, travel, team, and food logistics– Communicate with agencies, photographers, and locations– Prepare structured shoot schedules and confirm all needs ahead of timeBusiness Operations Support– Track timelines, launches, and follow-ups with key departments– Help simplify and organize internal processes– Support internal accountability and keep things on pacePersonal Life & Errands– Book appointments, manage reservations, and handle gifting or errands– Support work-life integration by managing overlapping responsibilities– Free up mental space for the Brand Director by removing distractionsGeneral Support & Availability– Step in wherever needed across business and personal matters– Be open to occasional support outside standard hours– Prioritize solutions, stay adaptable, and move with urgency when neededTravel & On-Site Support– Travel with the Brand Director for photoshoots, meetings, or events (local & international)– Handle logistics, expense tracking, and day-of support– Keep team schedules aligned and logistics tight while on locationCandidate Requirements– 5–7 years as an Executive Assistant or similar high-level support role– Strong experience managing travel, calendars, and fast-moving logistics– Clear, professional communicator (written and verbal)– Proficiency in Google Suite (Calendar, Docs, Sheets), Slack, etc.– High level of emotional intelligence, integrity, and discretion– Resourceful, sharp, and naturally detail-oriented– Comfortable in fast-paced, changing environments– Great at organizing people and moving parts for high-volume momentsWhy This Role Matters & How To SucceedThis role isn’t just about task management—it’s about protecting the Brand Director’s time, focus, and energy so the business can keep growing with clarity and speed. You’ll be a key partner in the day-to-day, with real impact on how efficiently the company runs. As the brand grows, this role will grow with it.Note: This is the Brand Director’s first time working with an EA. We’re looking for someone who can take initiative, own their lane, and bring structure without needing much direction or hand-holding.Salary & Compensation– $70,000/year– Paid time off + 7 major holidays + seasonal clothing– Work laptop provided– Access to leadership and real growth opportunities in a values-driven brand

Created: 2025-07-04