Operations Associate

Job DescriptionEvent Strategies, Inc. (ESI) is a full service event production company based in Alexandria, VA.ESI is seeking to hire organized and highly motivated Operations Associates full-time to support the administrative operations and logistics behind nationwide and global event productions. Operations Associates play a crucial role in supporting the day-to-day operational needs of both ESI and client events. Operations Associates will work closely with ESI project managers, technicians, labor, vendors, and clients to ensure that all logistical aspects of the events are seamless and executed efficiently. Events will include conferences, trade shows, concerts, outdoor and indoor political speaking events, traveling shows, and more.Compensation/BenefitsSalary pay that is negotiable based on skill level and experience. Benefits include health, dental, and vision. Simple IRA with company match offered as well.How To ApplyPlease send your resume to contact@ or contact us at (703) 403-3173. Please be sure to include any examples of past events you have worked on if possible.ResponsibilitiesAssist the Director of Operations and Project Managers in both the daily operation of the company and the execution of events by creating production schedules, budgets, trip summaries, tracking expenses, and assisting in vendor sourcingCreate and manage transportation logistics for both equipment and personnel to and from event sites. This includes sourcing hotel room blocks, managing flights and rental carsAssist with managing event timelines and ensuring deadlines are metResponsible for the upkeep of collaborative documents and administrative materials for all ESI projectsResponsible for conducting venue research, vendor sourcing, and vendor research projectsResponsible for the day-to-day upkeep of the ESI headquartersOccasionally provide on-site support during events, ensuring everything runs smoothly and addressing any issues that may ariseQualifications1-3 years of operations experience in event production or logistics is a plus but not required. Entry level experience is acceptable for this position.Must be able to be trusted with confidential informationStrong organizational skills with the ability to multitask and prioritize effectivelyExcellent communication and interpersonal skills to interact with vendors, clients, and internal teamsAbility to work well in a fast-paced, team-oriented environmentDetail-oriented with a focus on accuracy and qualityFlexibility to work evenings and weekends as needed for eventsIntimate knowledge of Microsoft Office and Google Drive productsExperienceExperience in the support of large projects or business operations preferred but not requiredEnvironmentWork is performed primarily in the headquarters office in Alexandria, VAOccasional travel for events at venues such as hotel ballrooms, conference centers, arenas, concert venues as well as outdoors in amphitheaters and fields with a large media component at most eventsTeam members working times may be irregular hours and on-call status including days, evenings, weekends, and holidays

Created: 2025-07-04