Executive Assistant

Job ***** Executive Assistant***** Nashville, TNReports ***** Executive Team***** AdministrationJob **Kimbro Oil Company is seeking a highly organized and experienced Executive Assistant to support our executive team. The ideal candidate will have a minimum of 5 years of relevant experience, a college degree, and a proven track record of managing day-to-day operations for senior executives. This individual will be responsible for ensuring the smooth functioning of the executive office and will provide high-level administrative support to the leadership team.Key *·        Administrative **** Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements. ·        Communication ***** Act as a liaison between executives and internal/external stakeholders, handling sensitive information with discretion. ·        Meeting ***** Schedule, prepare agendas, and organize materials for meetings. Attend meetings, take minutes, and follow up on action items. ·        Project ***** Assist with special projects, coordinating cross-functional team efforts, and ensuring timely delivery of objectives. ·        Document ***** Prepare, review, and edit reports, presentations, and correspondence on behalf of executives. ·        Office ***** Oversee office functions such as ordering supplies, managing office equipment, and coordinating with vendors. ·        Travel ***** Coordinate complex travel itineraries, including booking flights, accommodations, and ground transportation for executives. ·        Task ***** Manage multiple priorities and deadlines, ensuring that all tasks are completed efficiently and on time. ·        Event ***** Organize company events, executive meetings, and team-building activities as needed. ·        Expense ***** Handle expense reports, invoices, and budget tracking for executive-level expenses. Minimum *****·        Bachelor’s degree in Business Administration, Communications, or related field. ·        Minimum of 3 years of experience in an executive assistant or senior administrative        role, preferably supporting multiple executives. ·        Strong organizational skills and attention to detail.      ·        Self-starter and solution oriented. ·        Ability to handle confidential information with discretion. ·        Excellent verbal and written communication skills. ·        Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. ·        Strong problem-solving skills and the ability to work under pressure. ·        Experience in oil & gas, energy, or a related industry is a plus but not required.Why Kimbro Oil Company?At Kimbro Oil Company, we pride ourselves on our commitment to excellence and innovation in the energy industry. Join our team and be a part of a family-owned company that values integrity, collaboration, and professional growth.

Created: 2025-07-05