Accounting & Administrative Assistant

Job **Accounting and Office AssistantAdministrationReports *** Principal and Business Manager***** Part-time, Non-exempt**The Accounting and Office Assistant supports and collaborates with the Business Manager and Principal in managing day-to-day accounting and administrative tasks. Essential Duties and *●       Review and code American Express transactions with a high level of accuracy●       Create Accounts Receivable Invoices●       Enter Accounts Payable Invoices ●       Maintain Accounts Payable and American Express files●       Provide Administrative and Personal Assistance to company Principal and Business Manager●       Perform general office tasks – answering phones, checking & distributing mail, ordering supplies, errands, etc.●       Uniform inventory tracking, organizing, and ordering●       Monthly office lunch orders; may require pick-up●       Maintain office snacks and breakroom supplies●       Assist with internal staff event planning●       Participate in office meetings when requested *●       Strong organizational skills.●       Ability to communicate effectively verbally and in writing.●       Attention to detail.●       Advanced technical ability.●       Ability to work autonomously, applying sound judgment and decision-making skills to situations.●       Ability to work efficiently and accurately●       Proficient in all Microsoft Office applicationsEducation and/or *●       Basic understanding of accounting principles●       3-5 years of experience with QuickBooks Online●       Proficient in all Microsoft Office applicationsPhysical Demands and Work ****●       Work is performed indoors in an office setting.●       Regularly use hands to type, handle, or feel. ●       Required to use close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.●       Ability to lift 20 pounds.●       Must have clear, easy-to-understand oral communication ability.●       Ability to sit for prolonged periods. 

Created: 2025-07-05