Mail Clerk

Position ** Mail/Maintenance ClerkPosition * We are seeking a reliable and detail-oriented individual to support our office operations through a combination of mail handling, building maintenance, inventory coordination, and general administrative tasks. This role ensures our facility remains functional, clean, and well-supplied, while also assisting staff with various day-to-day needs.Key ****Mail HandlingCollect incoming mail dailyOpen, date-stamp, sort, and distribute mail to appropriate recipientsPrepare and process all outgoing mailBuilding MaintenanceOversee the upkeep of the facility, both interior and exteriorMaintain maintenance and service logsKeep workspaces clean and organizedIdentify and report any damage, defects, or equipment malfunctionsRespond to staff maintenance requests and propose appropriate solutionsPerform light repairs and general maintenance as neededRequest bids and proposals for projects, as directedMonitor and coordinate work performed by external contractorsCommunicate with cleaning services as neededPrepare and submit maintenance reports to managementInventory ManagementOrganize and manage office supply and promotional item inventoryMonitor supply levels and prepare purchase orders when restocking is neededRecord RetentionCoordinate with staff and supervisor to rotate and manage storage boxesOrganize materials for shredding service and perform in-house shredding as neededGeneral Office SupportMake bank deposits when requiredSet up the boardroom for scheduled meetingsEnsure cleanliness and supply readiness of meeting spacesBrew coffee and pick up meals upon requestOpen and close the buildingAssist with photocopying and other clerical dutiesPerform additional tasks as assigned by the supervisor

Created: 2025-07-05