Operations Coordinator

Operations Coordinator***** Novato, CA. (HYBRID)12 Month Assignment (Potential to extend)Pay ***** $30/hr. On behalf of our client a Biopharma company specialized in Therapeutics for patients with life threatening rare genetic diseases. The Executive Coordinator plays a critical role in supporting key operational functions and enhancing cross-functional collaboration. Key **Maintain and regularly update internal communication platforms, including the TDS intranet site.Ensure organizational charts, project updates, and program status reports are accurate, clear, and current.Lead planning and execution of internal events including TDS town halls, coffee chats (TDS Connect), conferences, and social/community outreach activities. Manage event logistics, timelines, budgets, and post-event reporting in collaboration with stakeholders.Develop, coordinate, and distribute a quarterly TDS newsletter. Work cross-functionally to source content, highlight organizational milestones, and maintain a consistent tone and format.Produce weekly and monthly performance metrics reports across key categories such as safety, compliance, cost, delivery, and engagement.Support smooth transitions for new hires and departing employees by coordinating onboarding/offboarding logistics and communication in partnership with HR and department managers.Utilize collaboration tools, project tracking systems, and office software to support team effectiveness. Stay adaptable to new platforms and process improvements.Education and **Required 5+ years of experience in a business support, project coordination, or executive assistant role.Strong coordination skills and event planner capabilitiesProficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, Teams), and Concur expense reporting.Exceptional written and verbal communication skills across all organizational levels.Strong organizational and time-management skills with a proven ability to prioritize and manage multiple projects.Ability to work both independently and as part of a collaborative, cross-functional team.

Created: 2025-07-05