Japanese/English Bilingual Office Administrator

Japanese/English Bilingual Office Administrator – Lexington, KY** Japanese Manufacturer of Industrial Machinery (Sales Office) Lexington, KYHourly ** ~ $28.85/hour (or DOE)Language *Fluent in both Japanese and English (Required)Relocation **Available for candidates relocating from out of state or beyond commuting distancePosition SummaryA Japanese industrial machinery manufacturer is seeking a bilingual Office Administrator to manage administrative, accounting, and HR operations at its Lexington, KY sales office. This position is ideal for candidates with strong organizational skills, attention to detail, and the ability to operate in both English and Japanese.Key ResponsibilitiesAccounting & FinanceManage Accounts Receivable, Accounts Payable, and biweekly payrollIssue invoices, and occasionally prepare quotations and purchase ordersMonitor A/R balances and follow up with customers when necessaryPay vendor bills and reconcile bank accounts as part of monthly closingSubmit withholding taxes and prepare related formsPrepare state sales and use tax returns annually (frequency may vary)Report monthly financials (P&L, balance sheet, and cash flow) to Japan HQCollaborate with an external CPA to prepare corporate tax filingsHuman ResourcesTrack employee work hours and paid time off daysManage benefits programs (health, dental, voluntary insurance, and retirement plans)Record and maintain business mileage and travel expensesSupport HR-related documentation and recordsBilingual Support & TranslationTranslate business documents (English ⇄ Japanese)Provide assistance to Japanese-speaking personnel in both professional and personal mattersQualificationsBusiness-level proficiency in both Japanese and English (required)Prior experience in office administration, accounting, or HR preferredStrong attention to detail and ability to multitaskComfortable working in a bilingual business environment

Created: 2025-07-15