Executive Assistant & Studio Manager

A leading Creative Agency seeks a Studio Manager & Executive Assistant to manage agency operations and provide administrative support to C-level executives. The ideal candidate must have exceptional organizational skills and thrive in a fast-paced, deadline-driven environment. This role requires meticulous attention to detail and the ability to juggle multiple responsibilities while reporting directly to the CEO and CCO.MUST be available to work in-office 3 days per week in NYC.Administrative ResponsibilitiesHeavy calendar management for C-suite executivesCoordinate meeting schedules with Studio Coordinator for office/client meetingsArrange domestic and international travelHandle time and expense reportingMaintain and organize contacts, agendas, files, and various listsDraft, edit, and format correspondence and memosStudio OperationsCoordinate ***** scheduling deliveries and pickups across the teamManage server organization and Google Drives, ensuring proper file structureBook travel and accommodation for staffPlan internal events, client meetings, parties, and special occasionsProcess orders for team members and coordinate with IT on equipment needsSupport company marketing efforts, including social media and website updatesAssist Design Team with creative concepts for marketing initiativesRequired SkillsKnowledge of digital/advertising/marketing industryImpeccable calendar and phone management abilitiesSolution-oriented mindset in fast-paced environmentsStrong follow-through on tasks until completionAbility to handle sensitive and confidential informationExtreme attention to detail with excellent multitasking abilitiesMeeting coordination and event planning experienceArticulate, professional communication skillsSelf-starter mentality with resourcefulness and flexibilityPositive attitude and hands-on approach

Created: 2025-07-15