Part-time Administrative Assistant

Job Title: Administrative Lead - Emergency ServicesLocation: Camarillo (Hybrid Role) MUST RESIDE IN VENTURA COUNTYPay Rate: $23.00/hourHours: Part-time, 25 hours/week Monday-FridayDuration: ASAP, Contract Assignment-5 monthsAbout the Role:We are seeking a proactive and highly organized Administrative Lead to support emergency services operations within Ventura County. In this temporary, grant-funded role, you will assist the VOAD Network Director and Project Manager with a wide range of administrative, logistical, and data-focused tasks. This position plays a vital role in ensuring smooth coordination of vendor services, meetings, and community outreach events related to disaster preparedness and response.This is a hybrid position with occasional in-person meetings. Flexibility to work varied hours-including evenings, weekends, and holidays during emergency events-is required.Key Responsibilities:Coordinate vendor communications, billing, and paymentsSupport data collection, analysis, and reporting related to grant outcomesOrganize logistics for trainings, network meetings, and public outreach eventsMaintain digital records and organize shared file systemsAssist in drafting reports, social media communications, and outreach contentHelp coordinate marketing and public awareness efforts with partnersAssist with onboarding new partners and supporting internal planning meetingsPerform other related duties as assignedWhat You Bring:Strong organizational skills and attention to detailExcellent written and verbal communication abilitiesExperience with customer service and data entryProficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office 365 (Word, Excel, Outlook, PowerPoint)Ability to handle confidential information with discretionCollaborative team player with initiative and problem-solving mindset, especially under pressureAbility to manage multiple priorities and deadlines in a dynamic environmentSuccessful completion of background checks, including DOJ, FBI, Child Abuse Index, and DMV clearanceWhy Join Us?This is a great opportunity for someone looking to make a meaningful impact in emergency preparedness and disaster response in their local community. If youre motivated by public service, teamwork, and creating organized systems in fast-paced environments, wed love to hear from you!All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-07-15