Legal Secretary

Job DescriptionJob DescriptionDescriptionWe are looking for a Legal Secretary to join our team. We are seeking talented individuals who are committed to excellence and thrive in an environment of collaboration.Key ResponsibilitiesAs a Legal Secretary, you will work closely with administrative support staff (word processing, office services, and receptionists) ** · Transcribe and prepare correspondence, memoranda, and other legal documents from written and oral drafts.· Input attorney’s time and ensure that timesheets are delivered to the appropriate person in a timely manner.· Process bills; proof billing sheets; review and edit bills; and assist attorneys with tracking client invoices, payments, and unique billing arrangements.· Set up and maintain client and firm files; manage daily mail; request conflict of interest checks; and maintain respective attorney calendars and deadline reminder systems.· Finalize, file, and prepare pleadings for service in State, Federal, and Appellate Courts (including e-filing and e-service).· Draft and proof simple pleadings and correspondence, as directed.· Contact clients, courts, counsel, experts, witnesses, etc. via phone, e-mail, and/or correspondence to act as a liaison in scheduling/coordinating meetings, depositions, etc.· Maintain good public relations with clients; and observe confidentiality of attorney-client relationship.· Work with junior and senior level attorneys in a variety of practices.Skills, Knowledge and ExpertiseAn ideal candidate **· A resourceful mindset, with a desire to explore and learn new skills and technology.· 4‐6 years of legal secretarial experience supporting senior level management, preferably in more than one practice area such as litigation and corporate.· Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation proficiently and accurately.· Possess excellent proofreading abilities for law office correspondence and legal case matters, and the ability to perform non‐complex arithmetic calculations when verifying calculations on forms and documents.· Ability to organize and prioritize numerous tasks and complete them under time constraints.· Possess excellent interpersonal skills - one who can communicate effectively in a courteous and diplomatic fashion as you will service and partner with a diverse group of clients, attorneys and staff.

Created: 2026-01-28