Facilities Administrative Assistant

Rainbow USA Inc, is a specialty retailer based in Brooklyn, New York with locations throughout the US and Caribbean.We are currently looking for Facilities Administrative Assistant for our corporate office in the Construction Department.Primary Responsibilities:Support Facilities on new and existing work orders; follow up to ensure completion and closeout of work at a store levelSupport Facilities regarding resolution to issues that are third party responsibilities including LandlordsProcess all mail and provide to correct parties within the departmentProcess all invoicing to ensure correct paperwork and all department requirements are met prior to submitting for processingWork with respective parties to resolve problem invoices for required paperwork; Process Charge back entries for the departmentOccasionally type Scopes of Work as dictated by the Project Managers.Create Project folders for the Project Managers.Update multiple department logs as requiredFiling for the departmentOther duties as assignedThis is not a remote positionJob Requirements:Excellent customer service skillsExcellent computer skills including MS-Excel, Word and Lotus notesAbility to adapt to changing demands and prioritiesExcellent oral and written communication skillsMinimum: 3 years experience.

Created: 2025-05-05