Administrative Assistant

POSITION RESPONSIBILITIES AND DUTIES: Assists with completing timecard approvals and employee record keeping via ADP. Communicates professionally with employees needing guidance on ADP functions. Audits employee time keeping ensuring compliance with company policies. Maintains records of employee documents and works with other departments to ensure timely follow-up. Assists with creating reports via ADP to track various employee trends. Assists supervision with administrative/clerical tasks.Other duties as assigned. OBJECTIVES OR GOALS TO MEASURE PERFORMANCE: Confidentiality Adherence to Company policies and procedures Accurate work product Timeliness in completing assignments Positive team attitude Taking initiative in unassigned tasks Staff development and training Improved personal professional growth and education Demonstration of good decision making Positive customer service attitude and communications Excellent attendance and punctuality MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS: Proven experience as an Administrative Assistant, Virtual Assistant, or Executive Assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and lamination machines Computer-literate with proficiency in MS Office (MS Excel, PowerPoint, SharePoint, Word, etc.) AA or bachelor's degree preferred (Prior to employment, degree verification must be provided) DOJ/FBI Live Scan Background & TB Clearance Pro-Act, CPI and/or CPR certification helpful Working knowledge of standard business practices and procedures Computer-literate; knowledge of standard company software applications, internet Effective interpersonal skills Excellent organizational skills with ability to manage multiple tasks Problem-solving ability and proven accuracy with detailed information Proficient written and verbal English language communication skills, including business writing and professional telephone manner Reliability, dependability and flexibility WORK ENVIRONMENT AND PHYSICAL DEMANDS: Occasional exposure to dust, pollen and fumes Requires frequent reaching, handling, sitting, standing, walking, hearing, talking, stooping, bending, crouching, kneeling, running, carrying and lifting 50 or more lbs. Must be able to see and hear within normal range with or without correction. The noise intensity level is moderate to high CODE OF CONDUCT: Please refer to our Code of Conduct regarding the following: Cell Phone Usage Dress Code Policy Professional Demeanor *This job description reflects management's assignment of essential job functions; it does not prescribe or restrict the tasks that may be assigned PQI is an Equal Opportunity Employer and considers all qualified applicants regardless of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law.

Created: 2025-05-12