Administrative Assistant

Are you an experienced Administrative Assistant with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work in Redmond, WA.Primary Responsibilities/Accountabilities:The team is responsible for database products, data integration, and data management products. This role will contribute to on-site group admin tasks, hardware ordering, inventory management, site space management, and potentially calendaring for executives.10 meetings per day20% hardware management, including updating desks and basic space managementPotentially 20% calendaring50% team support, including ordering snacks and supplies, budget management, and supporting on-site activities like meetings and partiesPerformance will be assessed based on the quality of work, meeting deadlines, feedback from the team, and availability when needed.The ideal candidate will confidently engage with all organizational levels, including senior-level staff, and communicate effectively both in writing and verbally. Strong attention to detail and the ability to build positive relationships with admins are important. Previous experience is strongly preferred but not required.The role involves performing a variety of complex administrative functions for all levels of management, including external business partners. Responsibilities include managing schedules, coordinating travel arrangements, processing business expenses, coordinating meetings and events, handling departmental financial operations, personnel operations, and facility operations. The role also involves managing the procurement of goods and services, including computer equipment, office supplies, reference materials, and vendor relationships. General office support is provided, and the individual serves as the department/group contact. Special projects are completed as assigned. The role requires all hours to be on-site in Redmond, Washington.Qualifications:2-4 years of experience in the fieldNo specific degrees or certifications required, but they are a plusMinimum 2 years of experience with organizational skills, written and verbal communication skillsMinimum 2 years of experience with MS Suite, OutlookMinimum 2 years of experience with strong Excel skills (ideally someone who can use VLOOKUP, though not required)

Created: 2025-05-31