CMMS Specialist - Facilities Maintenance

What this job involves: This position is responsible for managing and optimizing the computerized maintenance management system (CMMS) in a GMP environment. This role involves creating and maintaining tracking spreadsheets, improving preventive maintenance schedules, and supporting the Facilities Maintenance team. The specialist will ensure consistent application of CMMS procedures, coordinate daily operations, and play a key role in maintenance, calibrations, technical engineering, and asset management functions. Your day-to-day tasks will include: Manage, troubleshoot, and identify upgrade opportunities for the CMMSMaintain data integrity with new assets, moves, and retirementsEnsure planned preventative and reactive maintenance is carried outSchedule calibrations, maintenance, and vendor PMsDesign and create reports and analysis graphs for operational meetingsCoordinate and lead meetings to review upcoming and past due work ordersAdhere to company and client policies and proceduresCoordinate issues with various departments as necessaryCreate and maintain tracking sheets/logs for site assets and PM schedulesFollow all Environmental, Health, and Safety requirements and protocolsWork overtime or temporarily modify shift schedules as needed Desired or Preferred Experience and Technical Skills: Bachelor's Degree in any field or related discipline; or equivalent combination of education, training, and experience5+ years' experience in Facilities Maintenance Management5+ years' progressive experience in CMMS database management, including workflow processing, configuration management, report creation, and user trainingStrong understanding of work order systemsDemonstrated ability to perform detailed data analysis and make actionable recommendationsExcellent verbal and written communication skillsStrong attention to detail and problem-solving capabilitiesProficiency in creating and maintaining comprehensive documentationAbility to work independently and as part of a teamAdvanced skills in CMMS optimization and integrationExperience with facilities management in diverse industriesProficiency in creating dashboards and advanced reporting toolsKnowledge of facilities maintenance best practices and industry standardsAbility to communicate effectively with team members at all levels of the organizationStrong understanding of safety and regulatory compliance in a biotech environmentThorough knowledge of instrumentation maintenance, work order planning, and asset management best practices Required Skills and Experience: Minimum 3+ years of experience with CMMS systems in a facilities or maintenance environmentProficiency with Microsoft Office Suite, especially Excel for data analysis and reportingDemonstrated experience in maintenance scheduling and work order managementStrong analytical and problem-solving skills with attention to detailAbility to prioritize tasks in a fast-paced environmentExcellent organizational and time management abilitiesEffective written and verbal communication skillsExperience working in regulated environments (GMP, FDA, etc.) preferredKnowledge of asset lifecycle management principles Work Environment: On-site position at Pleasant Prairie, WI facilityFull-time, 40 hours per weekStandard office environment with occasional work in facility areasMay require periodic overtime to meet business needsRegular collaboration with maintenance technicians, engineers, and management#BEjobs

Created: 2025-06-30