Database Coordinator

Job ID NumberR5627Employment TypeFull timeWorksite FlexibilityOnsiteJob SummaryWe are looking for a motivated Database Coordinator ready to take us to the next level! If you have strong database experience and a demonstrated record of success in prospect research, apply now.Job DescriptionWe are looking for a Database Coordinator to maintain and manage our central client's donor database using Salesforce, including all aspects of donor information, research, queries, and production of reports. This position will be Full-Time and Onsite in Evanston, IL. This is a 6-month contract, potentially to hire. Core business hours are 8:30am - 4:30pm Monday - Friday.Due to the specific legal and contractual requirements associated with this position, only US Citizens and Green Card Holders/Permanent residents will be considered for this role. Candidates must be able to work directly on CAI's W2.What You’ll Do Maintain and manage central donor database using SalesforcePlan, manage, and implement processes to accept, receive, and acknowledge gifts/donationsCoordinate pledge fulfillment implementation as a liaison between departmentsPlan and manage donor recognition programs to increase awareness and support corporate goalsCoordinate with leadership teams to implement and maintain Gift Acceptance PoliciesMaintain accurate records regarding all acknowledgment and recognition programsCreate, send, and track acknowledgment/thank you letters and pledge remindersCreate and distribute summary pledge reports on a monthly basisTrack and improve donor communications in collaboration with managementCoordinate management of Salesforce database including events and recognitionsEnsure major donors are included in events and recognized appropriatelyCollaborate with vendors and internal staff as neededImplement policies and procedures related to donor data managementCoordinate assignment of prospective donors to staff and volunteersInform leadership of milestones and information regarding major donorsEngage in prospect research activitiesCollaborate with IT on database security and system updatesEnhance prospecting efforts with other departmentsRecommend and implement procedural improvementsPerform general administrative duties, including data input and correspondenceVarious other duties as assignedWhat You'll NeedRequired:Bachelor’s degree in Marketing, Communications, or a similar disciplineStrong database experience with custom reports and accurate dataRecord of success in prospect research for major gift effortsExcellent written and verbal communication skillsStrong project management and organizational skillsFamiliarity with philanthropic and fundraising best practicesCollaborative team playerPreferred:Advanced degrees/certifications such as Project Management Professional (PMP), Salesforce Administrator, etc.Experience with CRM software, preferably Salesforce or similarPhysical Demands Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standardsSedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitorThe pay range for this position is $30.00 - $34.00 per hour (USD). Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages for this role includes medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave as provided by applicable law.#LI-NA1Reasonable Accommodation StatementIf you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to or (888) 824 – 8111.Equal Employment Opportunity Policy StatementCAI is committed to equal employment opportunity. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, or veteran status. All employment decisions are based on valid job requirements, including hiring, promotion, and compensation. Harassment and retaliation are prohibited.

Created: 2025-07-01