Executive Administrative Assistant

This is an exciting opportunity to partner with a leading global technology company, a true innovator shaping the future of digital experiences. As an Aquent talent, you will join a dynamic team at the heart of executive operations, directly influencing the efficiency and strategic flow of senior leadership. Your contributions will be pivotal in maintaining seamless operations, enabling top executives to focus on high-impact initiatives, and fostering a collaborative environment that drives forward-thinking solutions. This role offers the chance to make a tangible difference in a fast-paced, high-visibility setting, supporting key decision-makers and helping to optimize critical business functions. **About the Role** We are seeking a highly organized, proactive, and adaptable professional to provide essential administrative support within a central executive function. This role is crucial for ensuring the smooth operation of senior leadership activities, offering a unique blend of direct executive support and broader administrative community engagement. You will be a trusted partner, managing complex calendars, coordinating logistics, and contributing to special projects that enhance overall team efficiency and effectiveness. This position thrives on agility, discretion, and a commitment to excellence, offering significant opportunities to grow and make the role your own within a supportive and evolving environment. **Key Responsibilities** * Provide comprehensive day-to-day operational support to senior administrative staff and the broader executive team, serving as a reliable backup and adapting swiftly to evolving needs and timelines. * Manage intricate calendar support for a Chief of Staff equivalent, navigating multiple time zones, prioritizing urgent requests, and balancing immediate needs with long-term strategic planning. * Coordinate and oversee executive office logistics, including the procurement of supplies, hardware, assets, and facilities-related requests, ensuring seamless operations in a dynamic and rapidly changing environment. * Support and execute special assignments and ad-hoc projects with limited guidance and tight deadlines, demonstrating flexibility, discretion, and a proactive, solutions-focused mindset. * Provide essential onsite support during core business hours, maintaining high levels of availability and responsiveness within a highly visible and fast-paced executive environment. * Identify and implement process improvements to enhance team efficiency, streamline workflows, and optimize the utilization of shared resources, contributing to the continuous evolution of executive support operations. * Cultivate and maintain strong working relationships with key stakeholders across various teams and disciplines, embodying professionalism, collaboration, and tact in all interactions. * Consistently demonstrate a proactive, customer-centric approach while upholding the highest standards of confidentiality, integrity, and discretion, particularly when handling sensitive information or executive-level communications. * Contribute to team learning sessions and development initiatives for the administrative community. * Assist with travel coordination, leveraging dedicated internal resources to streamline the process. **What You’ll Bring** * Minimum of 5 years of overall experience in an administrative support role, with a focus on executive support, including complex calendaring, travel coordination, and team support. * Minimum of 2 years of experience directly supporting C-level equivalent executives (e.g., Chief Financial Officer, Chief Operating Officer, President). * Minimum of 3 years of experience working within the enterprise technology industry. * Intermediate proficiency in spreadsheets, including experience with tracking reports and utilizing pivot tables. * Demonstrated ability to thrive in a fast-paced, dynamic environment with frequently changing priorities and last-minute adjustments. * Exceptional organizational skills and meticulous attention to detail. * Strong communication and interpersonal skills, with the ability to build effective relationships across all levels of an organization. * A proactive, “can-do” attitude with a strong sense of urgency and discretion. * No specific degree or certification is required for this role. **What Sets You Apart** * Proven experience working in highly confidential environments, managing sensitive communications or projects, such as in legal, human resources, or similar fields. * Ability to navigate high-pressure situations and executive interactions with a calm demeanor and a sense of urgency. * A track record of identifying and implementing process improvements that lead to increased efficiency and optimized resource use. * Experience in environments that prioritize flexibility, innovation, and empowerment, where you can suggest and implement new ways of working. **About Aquent Talent:** Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive. #APP Client DescriptionJoin a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters. Why work with AQUENT? Check out our awesome benefits: Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. #LI-Onsite

Created: 2025-10-07