Project Specialist

Essential Functions   Responsible for purchasing and servicing office equipment; orders and issues office supplies, stationery, business cards, and forms; operating office equipment   Coordinate clerical functions such as keeping track of invoices, directing the processing and distribution of internal and external mail   Assists with special project preparation, as deemed appropriate by immediate supervisor or management   Coordinates meeting, calls or arrange conference calls   Manages the purchasing and orders submissions through M-System.   Facilitates communication within department and among other departments/program site locations (Harlem/Bronx/SI/West)   Oversees check request submissions, managing check requests for conferences, educational courses, and trips   Coverage of front desk and transportation as 2nd backup for lunch/breaks, if necessary   Creation of flyers, cards, and any invitations as needed   Coordinates Purchasing, Invoicing, and Accounts Payable functions   Coordinate and organize departmental events and functions   Manage Time Keeping and Payroll functions for PACE       Education Requirements   HS diploma with extensive office administration work experience.   Education Desired     Bachelor's Degree or equivalent combination of education and related work experience.   Experience Requirements   5+ years' experience as admin office assistant

Created: 2025-11-01