Maintenance Administrative Assistant

Overview: Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the greater New York, New Jersey and Connecticut markets with a rail-served landfill in Ohio!  IWS is committed to delivering high-quality waste, recycling and environmental services, while prioritizing the safety of our employees, customers and communities. We cater to a diverse range of industrial, medical and commercial/residential customers.  Founded in 1998, IWS has grown over the years through acquisitions, many of which were family-owned businesses that remain a part of our team today. We’re proud to combine the resources of a large company with the values and care of a family-run business.  Essential Job Functions: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.: Job HighlightsThe Maintenance Administrative Assistant will play an integral role in supporting the operations of the business and specifically providing administrative support to the head maintenance department. The Maintenance Administrative Assistant will maintain and distribute operation related information on a daily basis, coordinate data from a variety of sources and prepare reports and presentations, schedule appointments and meetings, have extensive knowledge of purchase ordering, and serve as a liaison between the manager, staff and visitors.Additional Responsibilities· Interprets and relays company policy information, keeps the manager informed of any deviation on items requiring personal attention.· Drafts confidential correspondence, edits documents, updates inventory and records, and performs other administrative and secretarial duties.· Assists maintenance employees to complete new hire paperwork and health insurance enrollment.· Organizing and keeping maintenance files up to date.· Running reports and repair orders.· Requesting purchase order and ordering parts when necessary.· Demonstrates effective human relations skills.Work Environment· This Maintenance Administrative Assistant will be based in our Danbury CT, location.· We have an open and friendly office environment.· The Maintenance Administrative Assistant position requires mainly sitting and typing throughout the day Requirements and Qualifications:: Requirements· Applicants must be at least 18 years of age and legally eligible to work in the United States.· High school/GED education completed, higher education is a plus.· Experience from the sanitation industry is strongly preferred.· Knowledge of Yellow Iron, Tractor, trailers maintenance will be a plus· Must have advanced computer skills, including Microsoft Excel, Word and Outlook.  Additional Information: Career opportunitiesWe believe in providing the training and development you need to grow your career with Interstate Waste Services. Many of our Supervisors, Managers, and other leadership staff, started their careers as Helpers, Drivers, or Dispatchers. IWS is proud to be an equal opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.Salary and benefitsInterstate Waste Services is committed to providing a world class work place to all employees. Each eligible employee receives a competitive total compensation package including, competitive pay, 401k benefits with company match, Medical, Dental, Vision, Life Insurance and more. Our employees also receive Paid Time Off and Holidays Salary Range Minimum: USD $65,000.00/Yr. Salary Range Maximum: USD $72,000.00/Yr.

Created: 2025-11-06