Administrative Assistant

Under Limited supervision, the Administrative Assistant provides administrative and clerical support for the Health Center.  Prepares various documents including letters of correspondence; maintains an administrative filing system. Assists with the process of invoices payment, Support various meetings by scheduling and taking meeting minutes Reviews and maintains attendance and timekeeping records; and prepares facility staffing schedule. She supports this action but is no longer doing the scheduling. As a representative and team member of the company, this position is expected to present oneself in a manner that reflects professionalism and ensures resident satisfaction. Pay range: $22-$27/hr depending on experience Schedule: Monday-Friday 8:00am-4:30pm The following duties are normal for this position.  These are not exclusive or all-inclusive. Other duties may be required and assigned.  Work Duties Act as a liaison between department Supervisors and Residents for coordination of services; Prepares letters of correspondence, memorandums, reports, forms, etc.; Send out notices for meetings; Creates agendas, prepares minutes and distributes reports and materials for various meetings as required, using appropriate software; Maintains confidentiality of information in conformance with HIPAA regulations; Assists with maintaining records; Verifies and tracks team member licenses, certifications, CPR credentials, Orientation, skills fair participation and other and Educational requirements Supports the monthly work schedule for the nursing department which includes; Taking scheduling requests. Calling team members to help fill vacate position Organize and manages an administrative filing system to maintain federal and state regulations and other required administrative documents; Assists with administrative audits, databases, and spreadsheets using appropriate software for quality improvement projects; Maintains confidentiality as required; Punctual and regular in attendance; Performs related essential duties as required. Billing, Deposits, ACH Transactions, Concur Card Management Resident Communications- Cubigo, Social Media Management Customer Service Board Communication and Meeting Presentation Prep Collaborates with Departments for Events Management Support daily operations of the health center by providing coverage and back up for the activities department, work with the onsite beautician, cover concierge desk, interacts with residents daily. Assists with the process of Invoice payments; obtain W-9 and submit invoices for payment in papersave. May assist with other financial needs. Skills Exceptional internal and external communication skills including reading, writing and conversing in English Decision making and problem solving skills Reading, writing and conversing in English effective verbal and listening Excellent time management skills Experience in Social Media Management MINIMUM REQUIREMENTS Education: High School diploma or equivalent Some college coursework or vocational school courses emphasizing clerical skills including transcribing, alphabetizing, filing, word processing, spreadsheets, tables and scheduling; Experience/Training At least one year of clerical experience, or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. What's in it for you?  As one  of the largest nonprofit owner/operator of senior living communities in the country, we are more than just a place to work. We are here to ensure that all we serve are provided with every opportunity to become their best selves as they define it, and this begins with YOU. At HumanGood, we offer the opportunity to be part of something bigger than yourself on top of an incredible package of benefits and perks for our part-time and full-time Team Members that can add up to 40% of your base pay. Full-Time Team Members: 20 days of paid time off, plus 7 company holidays (increases with years of service) 401(k) with up to 4% employer match and no waiting on funds to vest Health, Dental and Vision Plans- start the 1st of the month following your start date $25+tax per line Cell Phone Plan Tuition Reimbursement 5 star employer-paid employee assistance program Find additional benefits here: Part-Time/Per Diem Team Members: Medical benefits starts the 1st of the month following your start date Matching 401(k) $25+tax per line Cell Phone Plan Come see what HumanGood has to offer!Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Created: 2025-11-08