Receptionist | Admin Support

Job SummaryThe Receptionist | Admin Support role performs a variety of clerical duties to include general office support with a variety of clerical activities and related tasks. This position will be responsible for directing calls to approppriate staff, greeting visitors, employees and applicants, as well as additional clerical and administrative support duties. BenefitsCalPortland is proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. Medical, Dental, Vision low-cost premiums even for family coverageCompany-paid life/AD&D insuranceCompany-paid short-term disabilityPaid sick/vacation/holiday401k/Company Funded Pension Program (program is dependent upon location and job type)Employee Assistance Program (EAP)Additional voluntary benefits Compensation$18.00-$24.00 per hour | DOEResponsibilitiesGreets visitors / vendors and assists them as neededSort and distribute incoming and outgoing mail, including inter-office mail; sends out mail and packages Screens incoming telephone calls and directs callers to appropriate personnel; responds to email inquiriesParking validationProcessing of monthly mileage cardsMaintains fax and copy machines, assists users, sends faxes and distributes incoming faxesMaintains calendar for multiple confererence roomsGenerate and update reportsProvides copies of customer receiptsProcess payment for good- to- go ticketing systemMaintains site personnel, regulatory and compliance filesProduces and updates spreadsheets as neededProvides administrative support to operation, sales, and billing departmentOrders and maintains an inventory of office/breakroom supplies Orders coffee / snacks supplies; ensure employee fridges are stocked; cleaned weeklyEnsures office, conference rooms, and breakrooms are clean and orderly; runs and emplies dishwasherTracking and obtaining AD'sOrder Catering as needed for officeScan, files, and maintain recordsAssists with event planning for employees and company eventsParticipation in community outreach and company eventsProvides a variety of administrative and staff support services to the management teamPerform special projects when neeededPerforms other duties as assignedEducationHigh school diploma/GEDRequirements/QualificationsSafety Sensitive positionPossess good organizational skills, ability to prioritize and manage multiple projectsMinimum of one year in a professional office settingReliable and dependableSelf-starter and can work well with limited supervisionAttention to detailProfessional and treat others with respect and considerationAttendance and punctuality are extremly importantCompletes work accurately and efficientlyProficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and general computer programsStrong customer service, communication, organizational, and time-management skillsAbility to work efficiently both independently and as part of a teamPrevious customer service experience preferredMandatory overtime on occasionExperience with SAP a plusConditions of EmploymentSuccessful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Federal Motor Carrier Safety Administration (FMCSA) and safety sensitive positions require ongoing alcohol and drug testing.#LI-CS1

Created: 2025-12-15