Global OST Administrative Assistant

The Global OST (Operations, Supply Chain, and Technology) Administrative Assistant will provide comprehensive administrative support to the Global OST (Operations, Supply Chain, and Technology) team, ensuring efficient operations and effective time management for leadership. This role demands a high level of organization, discretion, and proficiency in various administrative tasks.Job ResponsibilitiesCalendar Management: Proactively manage complex calendars for senior leadership, including scheduling meetings, appointments, and travel arrangements across multiple time zones.Meeting Management: Coordinate and prepare for global meetings, including agenda development, material preparation, minute-taking, and follow-up on action items.Travel Management: Arrange detailed domestic and international travel logistics, including flights, accommodation, ground transportation, and visa requirements.Expense Management: Prepare and submit expense reports accurately and promptly, adhering to company policies and deadlines.Budget Management: Assist with tracking departmental budgets, processing invoices, and reconciling financial statements.Microsoft Applications: Create and edit professional documents, presentations, and spreadsheets using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).Discretion: Handle confidential information with the utmost discretion and professionalism, maintaining the privacy and security of sensitive data.Provide general administrative support: Including email correspondence, file organization, and ad-hoc project assistance as needed.

Created: 2026-02-02