Conference Coordinator

Job Description: Hobbs Brook Real Estate LLC is an innovative commercial real estate leader with a portfolio of forward-thinking, sustainable properties in the United States and Singapore. Shaping the market since 1952, the company acquires, develops, manages, and serves as a valued partner to a variety of stakeholders. Hobbs Brook Real Estate (HBRE) brings unique property visions to life with a commitment to improving both the environment and the community. For additional information, please visit . HBRE is the real estate division of FM.Location: This position is based at the Four Points by Sheraton Hotel & Conference Center in Norwood, MA. The property is owned by Hobbs Brook Real Estate LLC, the real estate division of FM, offering a dynamic hospitality environment with strong organizational support.   The Four Points by Sheraton Norwood Hotel & Conference Center features 230 modern, smoke-free guestrooms, including allergy-friendly options, along with complimentary Wi-Fi, parking, and access to the fitness center and indoor pool. With 28 meeting rooms and 40,000 square feet of event space, the hotel is well-suited for meetings and conferences of all sizes, and the Tiffany Ballroom to cater social events. Guests can enjoy dining at One Bistro or the daily breakfast buffet at Zachariah’s. Convenient Norwood location provides easy access to Boston, Providence, Gillette Stadium, Legacy Place, and nearby commuter rail and Amtrak service.   Why Join Us? It’s a great opportunity to join an award-winning hotel in a collaborative, supportive, and high-energy environment where your contributions are valued and growth is encouraged. Shift HoursFull time Salaried position 7:30am-4pm Monday – FridayWe require flexibility to work outside of normal business hours to align for business needs. This includes availability for evenings and weekends.HolidaysIf business needs require you to work a holiday,  Flexibility will be offered to take alternate days off when holidays are worked.Relocation is not offered for this position.Responsibilities The conference coordinator will be the liaison between sales managers and clients to ascertain specific information regarding meeting/social agendas. Responsible for documenting details for accurate and timely communication to internal departments. Serves as point person while customer is on property to ensure that all requirements are complied with and services are delivered properly and professionally. Ensures that customer expectations are achieved for future bookings.Contact designated clients to obtain necessary information for all set-up, audio visual and food and beverage needs.Input all detailed information accurately into Amadeus system to create Banquet Event Order which serves as the interdepartmental communication tool.Ensure that all information is updated regarding final Guaranteed Count's, changes, and updates so that meeting/social agendas will flow precisely as to the specifics of the customer.Completion of all required documents on a timely basis to ensure that information is communicated properly to the other departments which are responsible for delivery of services.Meet and greet each customer on a daily basis.Review future business for accurate counts, postings and changes. Qualifications: 5+ years of experience within Hotel/Conference Center industryComputer proficient with tools such as, Microsoft outlook, excel and word.Experience with Amadeus Hospitality software and knowledge of property management systems is a plus!Strong customer service skillsEffective communication abilities to engage effectively with supervisors and customers both written and verbalProven leadership skillsProblem solving skills to resolve guest/employee issuesStrong organizational abilities and effective time management, capable of task prioritization in a fast-paced setting.EducationHigh School diploma, Hotel or bachelor’s degree preferredThe hiring range for this position is $67,200 - $84,000.The final salary offer will vary based on geographic location, individual education, skills, and experience. The position is eligible to participate in FM’s comprehensive Total Rewards program that includes an incentive plan, medical, dental and vision insurance, life and disability insurance, well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work, and time off, including vacation and sick time. Eligible for Marriott employee discount at participating hotels with successful completion of ongoing trainings.Hobbs Brook Management LLC is an Equal Opportunity Employer and is committed to attracting, developing and retaining a diverse workforce.#fourpointsnorwood

Created: 2026-02-05