Fiscal Specialist (36146)

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Fiscal Specialist who wants to make an impact in the lives of others. Purpose and Impact: The Fiscal Specialist performs and documents complex financial analysis projects. Performs various work assignments with limited supervision. Assist with general ledger accounting, account reconciliation, journal entries, inventory control and non-federal share in-kind. Assists the Finance Director and Fiscal Coordinator to ensure that the financial records of the assigned grants are complete, accurate, and comply with sound accounting principles and the requirements of funding sources and other external users. Communicate inconsistencies and problems to the attention of management. Reconcile general ledger accounts. Must meet the requirements per Federal Head Start Performance Standards, and any local, state and/or agency policies and procedures. Must participate in the HS/EHS Quality Assurance Efforts, including grant fiscal monitoring this is a confidential position with access to sensitive employment-related and personal information. Essential Functions: Responsible for monthly account reconciliation schedules, recurring monthly entries, and per diem advances. Conduct periodic audits of actual expenses and budget variances to actual and perform reviews/reconciliations of the grant(s) activities. Responsible for maintenance of fixed asset files, spreadsheets and/or schedules (i.g. purchase documentation, depreciation expense) with the Fiscal Coordinator, and Finance Director. Prepare and enter journal entries; analyze and correct discrepancies to ensure the accuracy and completeness of the Agency’s general ledger. Maintain cost pools accounts. Clear out cost pools and record AJE’s for monthly closing process. Reconcile child care partners & delegate agency monthly invoices, code and submit to AP for processing. Review delegate agency invoice to ensure expenses & NFS meet cost principle guidelines, monitor NFS and administrative cost. Brings any inconsistencies and problems to the attention of management (Fiscal Coordinator, and Finance Director). Process in-kind weekly by journal entry and assist with Non-Federal Share (NFS) training. Performs monthly reconciliations of general ledger accounts. Ensure the integrity of the Agency accounting information by compiling, verifying, entering and reconciling applicable transactions and information necessary for the monthly closing process and financial statements. Creates templates/control sheets for each facility allocation for usage of space, copier, utilities, supplies, repairs, with the objective to streamline PO/AP coding process. Receive all checks from Central Office and create a check log for all payroll and vendor checks. Review checks and compare to payment journal for segregation of duty and internal control purposes. Check accuracy of checks with amounts, remittance addresses, and invoice numbers. Provides monthly analysis of grant funds and fiscal performance against budget to Fiscal Coordinator and Finance Director with the objective of proactively detect trends that require any changes in program scope and budget modification(s). Participates in all fiscal related meetings to support the Fiscal Coordinator and Finance Director. Completes special projects and other related duties as assigned. Other Functions: Prepares billings and financial reports as assigned. Sends emails and assist managers in correcting staff time card exceptions, bi-weekly hours and PTO. Reviews general ledger entries weekly to monitor transactions validity and accuracy. Complete journal entries as needed to re-class miscoded expenses. Formulates, or participates in the formulation of accounting policies, systems, controls and procedures, and monitors their implementation; evaluates effectiveness of, and recommends changes of existing accounting and budgetary systems and controls. Review time card report bi-weekly. Ensure staff hours are reasonable with limited overtime. Coordinates activities with other departments to ensure adequate flow of pertinent information. Review payroll bi-weekly register report from central office to certify staff time has been allocated and properly coded to perspective program. Prepares complex analysis and reports on accounting problems or projects. Maintain inventory list for capital expenditures and program supplies over $1,000 with the exception of computers, monitors, laptops and tablets. Distribute loaner inventory items as needed. Maintain a check out log. Performs related work as required. Physical Requirements: Sitting: Ability to sit for extended periods of time at a desk and/or computer workstation. Standing/Walking: Occasionally required to stand and walk within the office or to attend meetings. Manual Dexterity: Frequent use of hands and fingers for typing, data entry, and handling office equipment. Vision: Must be able to read printed materials and a computer screen, with or without corrective lenses. Hearing: Ability to hear and understand verbal communication in person and over the phone. Lifting: Occasionally lift and carry office supplies, files, or boxes weighing up to 45 pounds. Mobility: Must be able to travel to different agency sites or attend trainings and meetings off-site as needed. Speech: Must be able to communicate clearly and effectively in English. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: A Bachelor's degree in Accounting or Finance. Experience in general ledger accounting required. Experience with MIP-ABILA accounting system a plus. Experience: 1-3 years’ experience that would reasonably be expected to provide the job-specific competencies noted. Knowledge, Skills and Abilities: Knowledge of governmental accounting and auditing principles, practices, procedures, methods, and theory. Knowledge of computerized accounting systems to include automated accounting systems and their applications. Knowledge of the specific accounting and reporting requirements and the complete accounting cycle of the organization to which assigned. Knowledge of budgetary procedures and controls. Ability to analyze and audit accounting, fiscal, payroll and leave data, reports and statements. Ability to prepare accounting and audit records, statements, and reports. Ability to read, comprehend, interpret and apply job related laws, rules, policies and procedures. Ability to develop computer based spreadsheets, graphs, summaries, and reports. Proficient computer skills with Windows, Microsoft Office and Excel, and 10 key by touch. Other: Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs. Principle Accountabilities: Reports Fiscal Coordinator and Finance Director for the Service Delivery Area (County) Effective organization of priorities. Effective communication with LSF staff. Accurate, complete and timely preparation of financial reports and reconciliations. High level of cooperation and flexibility with staff members and auditors. Adherence to Agency policies and procedures. Team player with co-workers and program staff. Why work for LSF? LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization. Amazing benefits package including: Medical, Dental and Vision Telehealth (24/7 online access to Doctors) Employee Assistance Program (EAP) Employer paid life insurance (1X salary) 13 paid holidays + 1 floating holiday Generous PTO policy (starting at 16 working days a year) Note: Head Start employees paid time off and holiday schedule may differ 403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement Tuition reimbursement LSF is proud to be an equal opportunity employer. Lutheran Services Florida is mandated to perform background screenings for employment in accordance with the Florida Care Provider Background Screening Clearinghouse as outlined in Section 435.12, Florida Statutes. Additionally, pursuant to House Bill 531 (2025), Lutheran Services Florida must ensure that all job vacancy postings and advertisements include a clear and conspicuous link to the AHCA Clearinghouse website and its requirements. For more information on background screening requirements please visit: Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Created: 2026-02-11