Howard University Hospitality Catering Coordinator

Job Description The Catering Coordinator supports the planning, organization, and execution of catering events across campus. This role serves as the primary liaison between clients, culinary teams, operations, and service staff to ensure seamless event delivery. The Catering Coordinator ensures all events are executed in alignment with company standards, university expectations, and contractual obligations.This position requires strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple events simultaneously in a fast-paced hospitality environment.Compensation DataCOMPENSATION: The Hourly rate for this position is $25.00 to $29.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting. BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.Job ResponsibilitiesEvent Coordination & PlanningCoordinate all logistical aspects of catering events from inquiry through executionWork directly with clients (faculty, staff, student organizations, external partners) to confirm event detailsPrepare event orders (BEOs) and distribute to appropriate departmentsConfirm room setups, equipment needs, menus, and service timelinesConduct pre-event walkthroughs when neededClient RelationsServe as point of contact for catering clientsRespond promptly to inquiries and provide professional, solution-oriented serviceEnsure client expectations are clearly communicated to culinary and service teamsFollow up post-event to ensure satisfactionOperational ExecutionCommunicate finalized event details to kitchen, service staff, and operations leadershipAssist with scheduling service staff for events (in accordance with CBA if union environment)Ensure events are properly staffed and aligned with labor guidelinesSupport on-site event oversight as neededAdministrative & Financial DutiesEnter and maintain event details in catering management systemAssist with invoicing and reconciliation of event billingTrack deposits, payments, and internal billing proceduresMaintain organized records of contracts, event forms, and approvalsCompliance & StandardsEnsure adherence to food safety standards and company policiesFollow internal SOPs for event approvals and posting proceduresSupport compliance with labor agreements and scheduling protocols where applicableEnsure all necessary permits or campus approvals are securedQualifications?    Use logical thinking to perform a variety of office tasks that require special skills and knowledge?    Make decisions based on company policy and good judgment?    Follow instructions without close supervision?    Speak and write clearly and accurately?    Plan your own work and sometimes the work of others?    Proficient with all Microsoft Applications?    Requires basic accounting skills. ?    Must have developed language skills to the point to be able to: Write announcements, letters, summaries, and reports, using prescribed format?   Ability to work flexible hours including evenings and weekends as needed (Homecoming Weekend is manadatory)?    Minimum 2 years experience preferred, 4 years experience. (in catering, hospitality, or event coordination )This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective equipment (PPE). About AramarkOur MissionRooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About AramarkThe people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at connect with us on Facebook, Instagram and Twitter.

Created: 2026-02-13