Preschool Secretary

*Qualifications: *High School diploma or equivalent. Good human relation skills and ability to relate well to the public, parents, students, and teachers is required. A general knowledge of school office operations is required. Typing skills must exceed 40 wpm and there must be an ability to handle multiple tasks focusing on the personal needs represented by parents, students, and teachers.Check you match the skill requirements for this role, as well as associated experience, then apply with your CV below.*Primary Responsibilities: *Provide general secretarial support for school office functions as related to students, teachers, and parents.Specific Duties:1. Greet and serve parents who visit the school office or request help via the telephone.2. Check attendance daily and verify attendance through our ELC portal.3. Assist students when they come to the school office.4. Assist teachers who need information or support as deemed appropriate by the Director of Early Childhood Development.5. Receives incoming telephone calls, as required. These will include the first contact calls for admissions inquiries. Will collect names, grades, interests and other information as determined by the Director.6. Assist faculty in copying all material that is deemed appropriate by the Director of Early Childhood Education.7. Provide secretarial support to the Director.8. Assist in filing appropriate records.9. Responsible for the maintenance of all academic records including:a. Current grades.b. Recording attendance and tardies daily and sending letters to the parents of those delinquent.c. Cumulative records.d. Averaging grades at end of year and running labels to be placed on cumulative folders.e. Making sure cumulative folders contain information in correct order.f. Preparing files for new students, making sure all necessary forms are included, such as a birth certificate, SAT scores, report cards, teacher conference reports, reading lists, health records, and picture card.10. Responsible for all phases of printing report cards:a. Keeping updated records of students' homerooms.b. Running verification sheets for teacher's approval.c. Running report cards and distributing to teachers.d. Run mailing labels at end of year.e. Running honor roll lists and distributing to director.11. Responsible for running demographic sheets on each student and distributing copies to Teacher, Clinic, and aftercare.12. Maintain teacher information.13. Perform other duties as assigned by the Director of Early Childhood Development.14. Make an attractive, eye-catching, and informative bulletin board every month in the reception area of Preschool building.15. Responsible for collecting funds during different sales, events and fundraisers.16. Make deposit of any monies to the Business Office.Job Type: Full-timePay: From $16.00 per hourAbility to Commute:* Tallahassee, FL 32312 (Required)Ability to Relocate:* Tallahassee, FL 32312: Relocate before starting work (Required)Work Location: In person

Created: 2025-08-13