Executive Assistant

Executive AssistantApply promptly! A high volume of applicants is expected for the role as detailed below, do not wait to send your CV.We are seeking a poised, highly organized, and proactive Executive Assistant to support our senior leadership team. This role is pivotal in ensuring operational efficiency, strategic alignment, and day-to-day continuity in a dynamic and fast-paced environment. The ideal candidate is an exceptional communicator, adept at managing complex schedules, anticipating needs, and maintaining the highest degree of discretion and professionalism.Key ResponsibilitiesProvide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements (domestic and international)Serve as a liaison between the executive team and internal/external stakeholders, handling communications with clarity, confidentiality, and diplomacyPrepare and edit correspondence, presentations, reports, and briefing documents with precision and attention to detailCoordinate board and leadership meetings, including scheduling, agenda development, and logistical planningManage sensitive information with discretion and sound judgmentMonitor and prioritize email communications; draft responses where appropriateSupport special projects and initiatives, often with limited oversight, requiring a high degree of initiative and independenceOversee and manage expense reporting, reimbursements, and budget tracking for executivesBuild and maintain strong working relationships across departments and with external partnersQualifications & ExperienceMinimum of 5–7 years of experience supporting C-suite or senior executives in a fast-paced, high-performance environmentBachelor’s degree preferred; advanced degree or professional certification (e.g., CAP, PMP) a plusExceptional organizational skills with the ability to manage competing priorities and tight deadlinesImpeccable written and verbal communication skillsDiscretion and sound judgment in handling confidential and sensitive informationStrong proficiency in Microsoft Office Suite, Google Workspace, and modern collaboration tools (e.g., Slack, Zoom, Asana)Demonstrated ability to work both independently and as part of a teamHigh emotional intelligence, professionalism, and a service-oriented mindsetOur Commitment to Inclusion & Belonging:The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Created: 2025-09-22