Office Admin & Executive Personal Assistant

Position Details: We are looking for a highly capable, self-motivated, and detail-oriented Executive Personal Assistant & Office Administrator to support our CEO and ensure seamless operations at our Irvine HQ and the CEO’s personal residence. This hybrid role requires a strong systems thinker, who can independently solve problems, learn quickly, and take initiative. The ideal candidate brings emotional intelligence, accountability, and a proactive approach to both administrative and personal assistant duties.For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.What You'll Do:Office Administration & Workplace SupportOwn the front-of-house experience and ensure a polished, welcoming environment.Manage supply inventory, vendor coordination, facility upkeep, and meeting room logistics.Assist in new hire welcome processes and company event coordination.Maintain tidy, organized workspaces and reinforce operational policies.Executive & Administrative SupportManage a dynamic calendar, coordinate travel, and handle confidential projects.Run point on meal coordination, small errands, and miscellaneous requests during in-office hours.Act as a reliable gatekeeper and buffer for scheduling conflicts and communications.Track expenses, manage account details (e.g., toll road, subscriptions), and reconcile reports.Personal Support (Residence & Errands)Coordinate residential service providers and ensure upkeep of key household spaces.Handle recurring errands: grocery shopping, dry cleaning, local pickups/drop-offs.Maintain a running schedule of appointments, services, and home-based tasks.Support the planning of small private events and seasonal gatherings (1–2 per year).Special ProjectsTake on one-off assignments with full ownership and attention to detail.Execute on tasks ranging from vendor research to gift purchasing and logistics management.Deliver timely, polished results with minimal follow-up.What You Bring:3+ years of experience supporting senior-level executives in a hybrid personal/professional role.Proven ability to grasp technical tools and systems quickly and operate them with confidence.High level of personal accountability, follow-through, and self-direction.Strong critical thinking and problem-solving skills—you don't just flag problems, you solve them.Exceptional discretion, maturity, and professional judgment.Friendly and clear communication style, both verbal and written.Strong working knowledge of Microsoft Office, Google Workspace, and Slack or similar platforms.A valid driver’s license and reliable vehicle for errands and offsite support.Why This Role Is Unique:You won’t just support an executive, you’ll become a key part of how their life runs. You’ll need to be sharp, responsive, emotionally intelligent, and systems-savvy. In return, you’ll be trusted with meaningful responsibilities, encouraged to lead processes, and work in a dynamic environment that rewards excellence.

Created: 2025-09-22