Fleet Administrator

JOB SUMMARY: The Fleet Administrator executes operational and administrative tasks that support the Fleet Manager's directives.In order to make an application, simply read through the following job description and make sure to attach relevant documents.ESSENTIAL FUNCTIONSCreate & maintain accurate Fleet equipment records for additions & disposals (digital & paper files).Update Pending Purchases workbookAdminister new equipment onboarding process, issue in-service work orders and activity assignments.Administer equipment disposal process, including the collection of tags, registrations, sunpass, epass, fuel cards, Samsara hardware, etc.Log in-service date on unit profile per applicable warranty policy.Upload support documentation of assets into NexGen & intranet.Communicate to Lift Plan team on new models to the fleet (for software updates).Apply for and manage title applications, title transfers, tags, registrations & their renewals & maintain accurate tag / registration roster.Log & account for dealer tag usage & other dealer related responsibilities.Communicate to Fixed Asset Accounting to add / remove assets on insurance roster.Administer the Marathon Fuel Card system - vehicles, user pins, and fuel cardsAdminister the Fuel Master system - vehicles & user pins.Administer the Sunpass and Epass account.Responsible for responding to fleet-related inquiries & requests from other departments & support of Fleet Analyst.Assist with Unit Audits and inventories.Administer the use of Fleet Management software (Samsara & Trucker Path) & its hardware installation.Receive and match purchase orders for the Fleet DepartmentAdminister navigation software for SimsRun Fleet related reports as needed.Perform other administrative tasks as assigned.Support all corporate departments such as Human Resources, Safety & Risk, Fleet Operations, Accounts Payable, Accounts Receivable, Sales, and Executive team. Respond to corporate requests in a timely mannerMaintain an understanding of company policies and procedures. Review company handbook periodically to ensure accurate knowledgeMaintain a safe and healthy work environment by establishing, following, and enforcing standards as well as all government regulationsCreate and nurture a positive work environment by treating others with mutual respect and concern.REQUIRED SKILLS/ABILITIESStrong organizational skillsExcellent customer services skillsExcellent verbal and written communication skillsMINIMUM REQUIREMENTSPrior experience working in a fleet department or title clerk role preferred or office manager.Minimum 5 years office / clerical experienceValid Florida Driver's License.Must be legally authorized to work in the United States.PREFERRED REQUIREMENTSPrior trucking / logistics experience preferredPHYSICAL REQUIREMENTSCompany maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. This is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report & motor vehicle check.Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation.OTHER DUTIESPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.

Created: 2025-09-24