Assistant to Firm Administrator

Adams & Martin Group is seeking a proactive and detail-oriented Assistant to the Law Firm Administrator to support the smooth operation of our office. This role is ideal for someone who thrives in a collaborative environment, communicates effectively, and takes initiative to solve problems and complete tasks with minimal supervision. This is a Temp to Hire opportunity for someone who can work in-office in Santa Ana, CA.Find out more about the daily tasks, overall responsibilities, and required experience for this opportunity by scrolling down now.Key Responsibilities:Open and set up new case files accurately and efficientlyFile legal and administrative documents both physically and electronicallyMaintain and update spreadsheets and internal tracking systemsAssist with general office tasks and administrative projects as neededCollaborate with attorneys, staff, and vendors to support office operationsCommunicate clearly and professionally across all levels of the organizationIdentify opportunities to improve processes and take initiative to implement solutionsSupport the Administrator with scheduling, reporting, and other duties as assignedQualifications:Strong written and verbal communication skillsHigh level of initiative and problem-solving abilityProficiency in Microsoft Office Suite (Excel, Word, Outlook)Ability to multitask and manage time effectively in a fast-paced environmentComfortable working independently and as part of a teamPrior experience in a legal or professional services setting preferredHigh School Diploma or equivalent required; additional education or certifications a plusIdeal Candidate Traits:Reliable and organizedFlexible and willing to take on a variety of tasksPositive attitude and team-oriented mindsetDiscreet and professional when handling confidential informationAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-09-25