Legal Executive Assistant (T&E Department)

Position: Legal Executive Assistant (T&E Department)Firm: Prestigious National Law FirmLocation: Mineola, NYCompensation Package: Base salary up to $85K, Paid Overtime, Annual Bonus, Comprehensive Benefits, 401(k), and moreCheck you match the skill requirements for this role, as well as associated experience, then apply with your CV below.Overview:This is a unique and highly visible opportunity to provide executive-level legal and administrative support to the Trusts & Estates Department at a top-tier national law firm. The ideal candidate will bring a high degree of professionalism, discretion, and attention to detail in managing complex estate matters and supporting high-level departmental operations.Responsibilities for Legal Executive Assistant (T&E Department):Serve as a trusted right hand to the Department Chair, providing proactive, high-level administrative and legal assistance in a fast-paced and sophisticated legal environmentManage a complex and ever-changing calendar, coordinate high-level internal and client meetings, and ensure seamless communication across all partiesPrepare and file court documents for probate and estate proceedings, including fiduciary appointments, disclaimers, resignations, inventories, and estate claimsAssist with the preparation and timely filing of Federal and New York State estate tax returnsDraft, revise, and finalize estate planning documents such as wills, trusts, powers of attorney, and healthcare proxiesPrepare and manage beneficiary designation forms, and assist with the administration and transfer of assets across estate and trust accountsMaintain accurate and confidential records, time entries, and billing support for the ChairRequirements for Legal Executive Assistant (T&E Department):Minimum 5+ years of Trusts & Estates experience in a law firm setting, with demonstrated experience supporting senior-level attorneysExceptional organizational and multitasking skills with the ability to anticipate needs and prioritize with minimal supervisionProficiency in Microsoft Office Suite (Word, Outlook, Excel); knowledge of legal billing/time entry systems is a plusStrong interpersonal skills and a refined client service orientationFamiliarity with New York probate procedures and estate administration; working knowledge of Medicaid applications is a plus

Created: 2025-09-25