Office Manager and Administrative Specialist

Office Manager and Administrative SpecialistInterested in learning more about this job Scroll down and find out what skills, experience and educational qualifications are needed.Office Manager and Administrative Specialist for a rapidly growing, young but stable company. The organization is scaling in rapid fashion and there's a need for executive office oversight as well as being a key business partner for daily operations. The culture is supportive, fast paced and exciting. The work is innovative and this job is ideal for some someone who wants to do more than just administrative work: the ideal person will thrive when adding value, helping with new tasks, supporting operations and customers throughout the world alike, as well as making sure the office runs efficiently so the company can have the highest success possible in impacting the industry and improving the bottom line.If you like a variety of responsibilities, you'll love this role. If you want to be seen and make an impact, you'll love this role. If you want to work with passionate people who like where they work, you'll love this role.Target compensation: approximately $90-100K base salary plus annual bonus, targeting 10%.Location: Newport Beach/Irvine border. Beautiful and contemporary new office.Must be willing to work on-site - this is not a remote role, nor does it have a formal hybrid schedule. Flexible hours offered.Why join?Benefits include:401K with company match of 100% up to 5%Health insurancePaid vacation plus holiday and sick timeFree parkingGreat culture - welcoming and looking for someone who wants a home away from homeNew officesFlexibility with hoursOwnership over your role - no micromanagementPromotion opportunities - Supervisory and Chief of StaffPositionOffice Manager and Administrative SpecialistWe are seeking a dynamic and adaptable Office Manager and Administrative Specialist to support the small but growing organization. This permanent position requires a minimum of 5 years of experience in a similar role. The ideal candidate is a self-starter with exceptional multitasking and prioritization skills, keen attention to detail, and a passion for supporting high performing staff with big degrees, big ideas and and big dreams. This is an exciting opportunity to join a thriving company and play a crucial role in its operations.Responsibilities include: Office Management, Administrative Support, some HR as well as coordination of travel, vendor relationships, day to day office operations, meeting and company event coordination, purchasing, reporting, new employee orientation, trade show coordination, and training.Other duties include:Prioritize and manage multiple projects simultaneously, ensuring timely follow-up and resolution of issues.Develop and maintain systems that enhance accessibility and facilitate open communication with staff.Prepare and edit correspondence, reports, and presentations, particularly in PowerPoint.Coordinate meeting logistics, including preparing materials, setting agendas, and managing communication and follow-up.Serve as the primary point of contact for internal and external stakeholders regarding customer visitsImplement and monitor new programs, ensuring their successful completion.Handle confidential information with utmost discretion and adaptability to competing demands, delivering exceptional customer/client service.Qualifications:A minimum of 5 years of experience in office management, administrative coordination or administrative assistance.Strong organizational skills with the ability to manage multiple tasks seamlessly and with great attention to detail.Expert-level written and verbal communication skills.Highly resourceful team player with the ability to work effectively independently.Proven track record of handling confidential information with discretion and providing top-tier customer/client service.Demonstrated ability to meet high-performance goals and deadlines in a fast-paced environment.Proficiency in Microsoft Office such as Outlook, Word, and Excel. PowerPoint is a huge plus.A Bachelor's degree is required.

Created: 2025-09-25