Front Office Coordinator and Admin- Concierge Wellness

This is an amazing opportunity to join our exclusive facility. We need a like-minded and customer service oriented individual who is committed to upholding the high standards we provide for all our clients.Are you the right candidate for this opportunity Make sure to read the full description below.This is a full time position for a Front Office Coordinator and AdminWe're looking for a professional with a positive attitude. Common sense, initiative and a willingness to take action are necessary in order to complete the tasks and duties for our office. You will work with a wide variety of clientele -- the ideal candidate will be comfortable multi-tasking, have good communication skills and contribute a helpful and positive attitude to our work environment. Strong work ethic and a high regard for patient confidentiality are a must.You must be highly accountable, have great follow up, organization and communication.RECEPTION / ADMIN DUTIES:Answer and triage phone callsConfirming and processing orders, prescriptions, records, documents and other itemsInventory managementOrder support and productionCompleting paperwork, reports and other items needed for day to day operationsAnswering client/team member questions and following up on requestsReporting, reconciliations and projects based on operational needsAdministrative work as assignedCreation and maintenance of spreadsheets, forms and checklist for personal useDocument managementSpecial projects: short term and on goingOther duties as assignedQUALIFICATIONS:Bachelor's degree preferred, but will consider Associates or other schooling equivalent experience.Minimum of 2 years administrative office experienceMinimum of 2 years customer service experienceMedical experience not required but preferredProfessionalism and maturity in speech and demeanor is requiredHighly organized with a dedication to follow through and an ability to proactively anticipate needsDemonstrated written and oral communication skills, and excellent interpersonal skillsExcellent computer and typing skillsMust be a team player and also capable of working independentlyAbility to thrive in a fast-paced, detail-oriented, high expectation environmentAvailable to work as needed basedMust be reliable and punctual, responsive and productiveMust work accurately but quicklyStrict confidentiality and discretion

Created: 2025-09-25