Talent and Administrative Coordinator

The OpportunityRead on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.We're seeking a Senior Talent & Administrative Coordinator to orchestrate seamless interview experiences for our commercial and executive-level candidates and provide strategic operational support to our Global Head of Talent Acquisition. This is a multi-faceted role where you'll work closely with candidates, hiring managers, interviewers, and talent acquisition worldwide. You'll serve as an organizational backbone managing executive calendars and communications, coordinating complex travel and logistics, and ensuring seamless day-to-day operations. You'll be a trusted go-to person who keeps our team organized and on track, to include expense coordination, onsite event planning, and proactive communication to support strategic talent initiatives across our global organization.ResponsibilitiesRecruiting Coordination & Candidate ExperienceCoordinate end-to-end interview logistics for commercial and executive-level candidates across global marketsManage virtual and on-site interview scheduling among complex calendars across timezonesCoordinate with executive assistants, Travel, IT, and Facilities to ensure seamless interview experiencesOrganize comprehensive candidate experiences including office tours, agendas, lunches, conference rooms, and travel itinerariesMaintain proactive communication with all stakeholders, handling last-minute schedule changes and special requestsManage candidate communications throughout the interview process, ensuring timely updates and exceptional experiencePartner with hiring managers to optimize interview processes and candidate flowMaintain accurate candidate tracking and interview scheduling systemsFacilitate post-interview feedback collection and coordinationSupport offer process coordination and pre-boarding logisticsTalent Acquisition Administrative SupportProvide comprehensive administrative support to the Global Head of Talent Acquisition including calendar management, meeting coordination, and priority settingManage complex domestic and international travel arrangements, itineraries, and logisticsProcess and reconcile expense reports, invoices, and budget trackingCoordinate onsite events, team meetings, and strategic planning sessionsServe as primary communication liaison, managing correspondence and stakeholder relationshipsPrepare meeting materials, presentations, and executive briefingsMaintain confidential files, documents, and talent acquisition metricsSupport cross-functional project coordination and timeline managementAct as organizational point person to ensure seamless day-to-day operationsQualifications3-5 years of recruiting coordination or talent acquisition support experience2+ years of administrative support or business operations experience (executive-level preferred)Proficiency with ATS systems, HRIS platforms, and scheduling toolsGoogle Workspace skillsExcellent written and verbal communication skillsStrong organizational, project management, and prioritization abilitiesExperience with expense management and travel coordination platformsBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)

Created: 2025-09-28