Executive Assistant & Office Manager

Type: Direct Hire, Full-time positionJob Title: Executive Assistant and Office CoordinatorLocation: Washington, D.C. (In-Person Monday-Thursday, Fridays are remote)Salary: 85,000-95,000Read all the information about this opportunity carefully, then use the application button below to send your CV and application.The Choice is seeking an experienced executive assistant for our client- a nonpartisan, policy nonprofit that works to advocate and strengthen national economic and democratic foundations. This role will require executive support (will be directly supporting 4 VP-level leadership staff members with EA support) in addition to hands-on office coordination and general administrative responsibilities across the organization, ensuring smooth operations for their Washington, DC office.This is an exciting opportunity, to support a growing and collaborative team. The Executive Assistant and Office Coordinator will play a vital role in defining and supporting company culture.Qualifications10+ years of experience in administrative, executive support, or office management roles. Some previous Hill experience would be a very large plus.Bachelor's degree required.Strong interpersonal and communication skills; able to interact professionally with staff, board members, and external partners.Exceptional organizational skills and attention to detail.Proficiency with productivity tools such as Microsoft Office, Google Workspace, and Zoom; comfort learning new systems.Demonstrated ability to maintain confidentiality and exercise discretion.A proactive, helpful attitude and the ability to thrive in a collaborative, mission-driven environment.Key ResponsibilitiesExecutive SupportManage the EVP's calendar and scheduling, including coordinating internal and external meetings.Support EVP's workflow by anticipating needs and preparing materials.Draft or edit correspondence and assist with follow-up on key projects.Assist other senior leaders as needed.Office CoordinationServe as the first point of contact for visitors and maintain a welcoming office environment.Oversee office logistics, including ordering supplies, managing vendor relationships, and addressing facilities needs.Provide support for hybrid and in-person meetings, including light technology setup and troubleshooting.Administrative SupportCoordinate internal scheduling for team meetings, interviews, and events.Assist in preparing materials for board meetings and other high-level engagements.Support HR and finance teams with administrative tasks, such as expense reporting and onboarding logistics.Maintain shared drives, digital filing systems, and project tracking tools.

Created: 2025-09-30