Event Coordinator

Are you or someone you know looking for an exciting career in the weddings and special events industry? Look no further! A Grand Event is hiring for the position of Event Designer in Gaithersburg, Maryland.Make sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below.Who We Are:We are an established and growing tent and special event rental company serving the DC, Maryland, and Virginia area. We specialize in luxury weddings, political functions, high-end corporate events, graduations, and more. Our reputation is built on exceptional customer service, high-quality equipment, and a consistent 5-star client experience.Position: Event Coordinator/Event Designer Location: 16165 Shady Grove Road, Gaithersburg, MD 20877 Office Hours: Monday-Friday, 9:00 AM - 5:00 PM (8:30 AM - 5:00 PM during peak seasons: May-June & Sept-Oct)What We're Looking For:We are seeking an enthusiastic, detail-oriented, and customer-focused professional with a passion for the special events industry. If you love bringing event visions to life and thrive in a fast-paced, dynamic environment, this role is for you! Ideal candidates have: Strong customer service and sales experience in a professional setting A passion for event planning and design Excellent communication and organizational skills The ability to multi-task and stay composed under pressure A team-oriented mindset with a proactive attitudeKey Responsibilities:Client Relations: Answer phone calls, respond to inquiries, and assist clients in planning their events.Event Planning & Design: Provide professional recommendations on tent sizing, layout, décor, and placement.Proposal & Contract Management: Create customized proposals, contracts, and floor plans using our rental software.Client Follow-Ups: Maintain consistent communication from inquiry to event completion.Site Evaluations & Permitting: Schedule walkthroughs, assist with permits, and coordinate logistics.Vendor Coordination: Work with venues, planners, and vendors to ensure seamless execution.Administrative Support: Data entry, filing, ordering equipment, and general office tasks as needed.On-Site & Industry Events: Occasionally assist with on-site event setups and represent the company at wedding expos and trade shows.Skills & Qualifications: Sales and/or event coordination experience (preferred but not required) Excellent communication & negotiation skills Proficiency in Microsoft Office (Outlook, Word, Excel) Strong problem-solving ability & attention to detail Basic math & spatial reasoning skills for event layouts Ability to multi-task and stay organized in a fast-paced environment Strong customer service skills and ability to build client relationships Ability to remain calm under pressure and resolve conflicts professionallySalary & Benefits: $45,000 - $60,000 Base (Based on experience) Commission: $10,000 - $30,000+ (uncapped, based on sales performance) 401(k) retirement plan (company match after 1 year) PTO & Paid Holidays (New Years, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas) Opportunities for Overtime (OT) Pay (for hourly non-exempt employees) Bonus & Commission Opportunities (e.g., sales bonuses, annual performance incentives)Why Join A Grand Event?Creative, rewarding industry with endless opportunities to make an impactTeam-oriented environment that values your ideas and contributionsOpportunities for growth & professional developmentIf you're passionate about events and looking for a company that values hard work, creativity, and exceptional customer service, we'd love to hear from you!Apply today!

Created: 2025-09-30