Administrative Assistant

Job Title: Admin Assistant II Location: 1616 Woodall Rodgers Fwy Dallas TX 75202 (Onsite 4-5 days in a week)Contract : 6 months (with possibility of extension)Do not pass up this chance, apply quickly if your experience and skills match what is in the following description.SummaryProvides secretarial and administrative support to Technology leadership.Processes invoices, expense reports, job orders, and travel and purchase card statements using various business applications.Leads the purchasing and coordination of travel schedules for the Technology groups traveling overseas (India, Manila, etc.) to work with business partners.Leads the purchasing and coordination of travel schedules for the Directors for the seminars, conferences, etc.Assists with timely signing of important documentation by notifying the Directors when such documentation is ready for their signatures and facilitating the process to ensure the Directors have the answers to any questions related to the documentationCoordinates multiple job assignments including reports, presentations, newsletters, and special projects, using various PC software and business applicationsSupports the Directors development of reports, presentations, newsletters, etc. by reviewing formatting and grammatical detailsUtilizes available resources for optimum efficiency, sets priorities, and organizes work to ensure assignments are completed on timeProvides administrative support for Technology projects, including ordering food, booking meeting rooms, and coordinating logistical needs.Maintains and applies working knowledge of Company and business unit policies, practices, and procedures.Performs all essential aspects and functions of the job as well as any other specific job requirements.Education, Experience, & Skill RequirementsEducation: High school diploma or equivalent; Associate's or Bachelor's degree preferredFive years' experience in administrative support functions preferredAdvanced proficiency in Microsoft Office.Working knowledge of Company and business unit policies, practices, and procedures.Expertise in managing general office administration such as calendar management, making travel arrangements, coordinating meetings, conferences, and employee functions.Ability to handle confidential and sensitive issues.Capacity to multitask supported with ability to set priorities and execute judgment.Have excellent interpersonal and communicating skills.Hybrid work environment with 4 days in office requirement.

Created: 2025-09-30