Executive Personal Assistant

We are seeking a highly organized, proactive Personal & Executive Assistant to support our Founder & CEO, Farryn Weiner, and contribute meaningfully across the Farrynheight agency. This hybrid role spans executive support, internal operations, and coordination of day-to-day priorities"”both professional and personal"”with a strong emphasis on logistics, communication, and time management.Please read the following job description thoroughly to ensure you are the right fit for this role before applying.You'll serve as a trusted partner in keeping the CEO's calendar, workflow, and key initiatives running smoothly, while working closely with the Managing Director and Director of Operations to support broader agency alignment. From managing schedules and prepping meetings to coordinating social content and streamlining daily operations, this role requires someone who can move quickly, think ahead, and bring clarity to chaos.This is a high-trust, high-impact role for someone who values precision, thrives in a fast-moving environment, is curious about creative and enjoys being a steady, solution-oriented presence at the center of it all.Executive SupportManage and prioritize a dynamic calendar, schedule, and inbox for the CEOPrepare materials, agendas, and briefs ahead of meetingsHandle communication and follow-ups with internal teams and external partnersCoordinate domestic and international travel, including itineraries and logisticsSupport ongoing agency-wide priorities in collaboration with the leadership teamAssist with scheduling and coordination of content across social media channelsMaintain and organize digital content and media assetsPersonal CoordinationOrganize and streamline day-to-day logistics that support the CEO's personal and professional lifeAssist with planning and scheduling for appointments, travel, and key engagementsHelp maintain alignment across all responsibilities"”ensuring time, energy, and attention are focused where they're most neededAgency IntegrationAssist with company-wide initiatives, internal comms, and cross-functional coordinationSupport Farrynheight events, workshops, key company moments or team activations as neededTrack key priorities, timelines, and follow-ups across leadership projectsWhat You Bring3+ years of experience in an EA/PA or operations role, ideally supporting a senior leader or founderStrong organizational and communication skills with the ability to handle multiple prioritiesProven discretion and sound judgment in handling confidential informationFamiliarity with creative, marketing, or agency environments is a plusStrong working knowledge of Google Workspace, Slack, Notion, and basic social toolsResourceful, calm under pressure, and excellent at anticipating needsAvailable to work in Miami and travel occasionally for in-person needsWhat You Can ExpectA high-trust role at the heart of a growing agencyExposure to the inner workings of creative leadership and agency operationsA collaborative, supportive team that values communication and careOpportunity to shape the role and bring new systems to life

Created: 2025-09-30