Facilities Coordinator

We're in search of a contract Facilities Coordinator that will be a critical team member to the San Francisco location. As a coordinator on the Workplace team, you'll help in running our day-to-day operations of our San Francisco headquarters. You will be part of our People & Places team, but working alone as the only Workplace person in San Francisco. Are you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.You'll work closely with employees, vendors, and contractors and our property management company . You have a passion for people, the field of Workplace/Facilities and are comfortable driving your own to do list and actions. You're well versed in handling events and not fazed by floods or power outages, in fact, you thrive under pressure and are excited by the challenge. You're detail-oriented, love a process and are always looking to improve. Lastly, you live and breathe best in class customer service and lead with positive energy.We're looking for someone who has the same passion and grit for Workplace that we do. We love what we do and have fun doing it.Duties/Responsibilities:Maintain cleanliness and safety of assigned building(s) and areas, kitchens, equipment, and tools.Coordinate all desk assignments, moves, and changes and assist with onboarding and offboarding employees.Maintain Workplace master spreadsheets, calendars, and floor plans. Review ticket queue, respond as necessary, and assign to appropriate team member(s).Keep employees up-to-date on building events, maintenance, safety, and other issues.Perform cost analysis research and purchase kitchen, maintenance, and office supplies.Troubleshoot equipment and maintain office supply areasMaintain and update vendor contact information, contracts, and proposalsAssist with planning and facilitating emergency related drills and procedures.Exercise care and safety in the use of equipment and tools required to complete assigned tasks.Coordinate with janitorial, snack program, office moves and local staff as needed.Plan and execute internal culture - events, setup, breakdown, and misc. as needed.Security administration - Creating badges, terminating badges, and maintaining security spreadsheets.Greet visitors, process incoming/outgoing mail, distribute mail, and log packages (amongst other duties)Coordinate equipment maintenance.Perform special projects as requested.Open purchase orders, review invoices, and approve themProcess contracts and certificates of insurance through required systems to ensure complianceDemonstrates our values through work product and within day to day team interactions. Required Skills/Abilities:Excellent written and verbal communication skills. This position will be interacting with a wide variety of groups and individuals including coworkers, management, vendors, suppliers, contractors, and the public.Ability to work on the computer for several hours at a time when needed.Ability to work and thrive in a fast-growing companyDemonstrated project management skills.Skilled in Microsoft Excel and Google Docs. Interested in and adept at learning new computer programs and skills.Experience with security access control systems, Space management systems preferred.Experience with ticketing systems preferred.Commercial experience in Google suiteNice to haves: Experience with Envoy, Brivo, Jira, and Confluence.Education and Experience:3+ years experience in workplace/facilities/office management3+ years coordinating workplace/facilities vendors and day to day operationsPhysical Requirements:Ability to lift up to 35 lbs. and assist with moving furniture.Light furniture assembly (cabinets, shelving, etc.).Prolonged periods of sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times. Must be in the office 5 days per week

Created: 2025-10-01