Hybrid Executive Assistant/Project Manager to CEO

A successful company that has been in business for 20 years is looking for an Executive Assistant/Project Manager to support the CEO. The company has 70 employees. The role is hybrid-3 days in office, 2 days remote. Apply fast, check the full description by scrolling below to find out the full requirements for this role.About the Job:Vet and prioritize the CEO's emails and draft responsesFollow up with executives on behalf of the CEO om the status of projectsCirculate transcripts of executive meetingsConsolidate info from vendors into spreadsheetsPrepare and edit correspondence, reports, and presentationsMaintain well-organized filing systems for professional records and correspondenceHandle confidential and sensitive information with discretionScreen incoming phone calls delivering detailed, timely messages to the appropriate partiesPlan events (conferences and an annual meeting) and be an integral influence for company moraleCoordinate Board meetings, prepare materials and attendProactively manage daily calendar, identifying and mitigation potential conflictsSchedule and prepare for meetings by organizing agendas, taking minutes, and following up on action itemsPlanning and executing internal and external meetings and eventsSchedule internal and external meetingsCoordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possibleProcess expense reports Ad hoc projects as neededLimited off-hour availability via textAbout You:Minimum of 8 years of experience in a related support positionBA/BS from a college or university Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)Sense of humorDynamic and proactive comfortable in a fast-paced environment.Polished, professional demeanorProactive go-getter; no task is too big or too smallOutstanding communication skillsSalary, Benefits (medical, dental, vision), Life Insurance, 401K, Disability, Paid Vacation plus federal holidaysRemote working/work at home options are available for this role.

Created: 2025-10-01