Administrative Manager

Apply By: October 17, 2025, at 12 pmIf the following job requirements and experience match your skills, please ensure you apply promptly.Position Type: Full-Time ExemptReports To: President & CEOLocation: Grand Forks, ND; in-personWorking Hours: Monday through Friday from 8 am to 5 pm, with occasional early morning and evening work Position SummaryThe Administrative Manager contributes to the efficient day-to-day operations of the Grand Forks Region EDC office, providing highly responsible reporting, financial, and office coordination. They exercise independent judgment to facilitate office demands and operational effectiveness. The Administrative Manager must exercise considerable discretion in the protection and release of confidential information. Essential Duties & ResponsibilitiesProjects a positive image of the organization for clients, team members, and the communityWelcome visitors; answer and route telephone calls; process incoming/outgoing postal mail; keep the office clean and tidyWork directly with the President & CEO in the development of meeting agendas and staff reports, assist with scheduling, coordination, and execution of events and meetingsTrack office supplies inventory, ordering, and stocking as neededMaintain office filing and recordkeeping systems, including digital filesAssist the President & CEO in organizing and accomplishing executive tasks and responsibilitiesFacilitate Corporation and Foundation governance correspondence, agendas, and minutesProcess and file annual reports, tax filings, contracts, and agreements; oversee compliance with federal and state requirements mandated by the organization's non-profit statusWork with the external HR provider to prepare onboarding paperwork, schedules, and activities for new employees; ensure smooth offboarding for outgoing employees; assist with the administration of job postingsWork with an external financial services and retirement solutions provider to coordinate 401 (k) retirement plan contributions and reporting.In coordination with the external accounting provider, organize accounts receivable, accounts payable, and employee expensesAssist with annual budget creation and maintenanceProvide information to the external accountant; maintain an orderly accounting system; coordinate audit activities and requested informationReconcile payroll and benefits with reports provided by the external HR providerCoordinate membership program and renewals; maintain membership records; track corporate calls; facilitate member correspondenceMaintain internal and external dashboards, compile data for progress metricsResearch, analyze, compile, and present information for projects and proposalsManage internal systems, accounts, and processes; ensure good vendor relations; facilitate CRM data entryPerforms other related duties as assigned Required Knowledge, Skills, AbilitiesReliable, courteous, and prompt with the ability to work cooperatively with others as a member of a highly effective teamStrong interpersonal, organization, and communication skillsCritical thinking and problem-solving capabilitiesAttentive to detail and the ability to organize and prioritize responsibilitiesProven administrative and/or operational experienceEffective business writing skillsFamiliar with Adobe AcrobatProficiency with general office equipment such as telephone systems and photocopier/scannerProficient with operating computer software/systems, including Microsoft Office 365 systems, especially Outlook, Excel, and WordAdditional consideration will be provided to candidates with experience with CRM, task management software, and reportingAdditional consideration will be provided to candidates with event management experience Other RequirementsUse of personal vehicle for in-town errands may be necessaryAbility to occasionally adjust standard 8 a.m. - 5 p.m. workday to support office eventsSalary/Compensation: $55,000 - $62,000 per yearrecblid xvh3kg7ja5tzrkz4hdumrkdqakngg5

Created: 2025-10-03