Administrative Assistant

Administrative Assistant - Annapolis, MDApply below after reading through all the details and supporting information regarding this job opportunity.About the Company and Administrative Assistant Opportunity:CFS is working with a top client, a non profit organization, who is seeking a full time contractual Administrative AssistantFor the right candidate, this position will become permanentCompany is small and boasts tight knit team that is very friendlySchedule: 8:30am-4:30pm M-F in Annapolis, MD. 7.5 hour work day (37.5 hour work week). Position is 100% in office to start. Potential for hybrid after 6+ monthsFree parking providedReports to the Executive DirectorPosition is paid hourly (equivalent of 50-55K)Ideal start date: Mid November 2025Job Duties of the Administrative Assistant:Provides administrative support to the Director, including preparing reports, managing calendars, and supporting committee work.Prepares, types, files, and distributes letters, reports, and other standard correspondence.Supports logistics for internal meetings, leadership gatherings, conferences, committees, trainings, and various organizational events.Gathers, copies, and distributes materials for events such as conferences, leadership meetings, committees, representative assemblies, and trainings.Assists with event registration processes as needed.Helps coordinate all logistics (lodging, meals, materials, registration, etc.) for monthly board meetings, annual retreats, and joint staff meetings.Assists with arranging travel for officers and members when needed; prepares bimonthly expense reports for leadership.Prepares monthly credit card reports and manages receipt documentation for executive leadership.Assists with the preparation of diversity and inclusion reporting.Coordinates onboarding orientation.Collects and formats manager reports, proofreading them prior for distribution.Maintains up-to-date lists of local officers and committees.Records and summarizes meeting minutes.Organizes and maintains electronic filing systems.Performs additional duties as assigned.Qualifications for the Administrative Assistant:2+ years' relatable work experience requiredMicrosoft Office Suite experience (Excel, Word, Power Point, Access)Ability to draft correspondence, prepare reports independently, and maintain confidentialityStrong written and verbal communication skillsPatient, tolerant, and positive attitude!#INOCT2025#ZRCFS

Created: 2025-10-04